MS 187: RECORDS OF THE ARCTIC WINTER GAMES TEAM ALASKA, 1967-

MS 187: RECORDS OF THE ARCTIC WINTER GAMES TEAM ALASKA, 1967- Alaska State Library Historical Collections Guide to Collection Arctic Winter Games Team Alaska Records relating to Alaska’s Participation in the Arctic Winter Games, 1967- MS 187 9 linear ft. (8 boxes) Prepared by: George V. Smith March 2000 (Rev. March 2010) Acquisition: Arctic Winter Games Team Alaska (AWGTA) donated all materials in March 2000. George V. Smith accepted personal donations of papers and memorabilia on behalf of AWGTA to fill in missing material prior to donation of the collection to the Alaska State Library. The AWGTA office adds records to this collection on a biennial schedule, transferring them as soon as possible after the Games (usually held in March) in even-numbered years. Office records (Series 1) are retained in the AWGTA office for the two previous Games’ cycles plus the current cycle, i.e., 1996-1997 records transferred to the Alaska State Library in 2002. Team Alaska transfers materials for Series 2 through 4 after the completion of each Games. Access: The collection is unrestricted. Copyright: Request for permission to publish material from the collection must be discussed with the Librarian. Photocopying does not constitute permission to publish. Processing: Files in the AWGTA office were somewhat out of order but papers within any given folder retained their chronological integrity. The processor has maintained folder-level chronological integrity but has separated the body of records into separate series, based on the originator or format of the records. Artifacts, e.g., clothing, badges, buttons, were transferred to the Alaska State Museum. Photographs form a separate collection, PCA 399. Audio visual materials were moved to separate collection: AV 005. Alaska Department of Education & Early Development Division of Libraries, Archives & Museums P.O. Box 110571 , Juneau , Alaska 99811-0571 , (907) 465-2925 , Fax: (907) 465-2990 MS 187: Records of the Arctic Winter Games Team Alaska, 1967- Alaska State Library HISTORICAL BACKGROUND In 1968 Governor Walter Hickel, Alaska, joined Commissioners Stuart Hodgson, Northwest Territories, and James Smith, Yukon Territories, in incorporating the Arctic Winter Games Corporation. One of the main objectives of the Games was to involve as many athletes as possible and to provide a forum of competition for those other than elite athletes with competitive opportunities in the southern provinces and states. The underlying philosophy behind the Games is to promote athletic competition, cultural exhibition and social interchange. The first Games were held in Yellowknife in 1970 and have been held biennially in even-numbered years since then in the various participating areas. Initially, six directors, two each from Alaska, the Yukon Territory, and the Northwest Territory, headed the Corporation. In addition, to their responsibilities to the international corporation, the two Alaska directors also coordinated Alaska’s participation in the Games. As the number of sports and participants grew, it became too burdensome for Alaska’s directors to oversee both the international and Alaskan programs. In order to address this problem, Alaskans incorporated the Arctic Winter Games Corporation of Alaska in 1977 to coordinate the Alaska contingent in the Games. This organization changed its name to Arctic Winter Games Team Alaska in 1991. A Board of Directors, composed of private citizens, oversees the corporation and hires a Chef de Mission to coordinate the selection of sports coordinators, coaches and athletes. The Chef also selects a Mission staff to assist during the weeklong competition. Although selected by the Board, the Chef de Mission was a volunteer position through the 1990 Games and usually began work about six months before the actual staging of the Games. In 1992 the Board hired a paid Chef on a temporary, part-time basis. Since 1996 the Board has hired a Chef on a contractual, permanent basis. AWGTA derives its income from capital appropriations and grants from the state, private and corporate donations, and membership dues. It also receives in-kind income from sponsors and donated time. The Games have been held in Alaska four times: 1974 in Anchorage; 1982 and 1988 in Fairbanks; and 1996 in Chugiak-Eagle River. The Games will be held in Kenai in 2006. AWGTA is never involved in putting on the Games in Alaska. Separate non-profit organizations incorporate to carry out the preparation, fundraising and staging of the Games themselves. These organizations are known as Host Societies. 2 MS 187: Records of the Arctic Winter Games Team Alaska, 1967- Alaska State Library SCOPE AND CONTENTS NOTE Materials in the AWGTA office included records created by itself, the AWG International Committee and the various Host Societies. The processor retained materials not created by AWGTA, if they related directly to the staging of Games or if they pertained to AWGTA. He also included the final reports of the 1982 and 1988 Fairbanks Host Societies and 1996 Chugiak-Eagle River Host Society. He has not been able to locate the final report of the 1974 Games. Photographs form a separate collection, PCA 399. The collection contains four series: Series 1 Correspondence and other documents relating to the formation and incorporation of the Arctic Winter Games Corporation (1967-1970); the management of Alaska’s participation in the Games by Alaska’s International Committee directors (1970-1977); and the incorporation and management of Arctic Winter Games Corporation of Alaska (Arctic Winter Games Team Alaska from 1991) (1977-- .) Series 2 Material directly related to the biennial AWG. This includes participant and staff lists of AWGTA and final reports of the Chef de Mission and other staff members; brochures, schedules, programs, competition results, etc., produced by the International Committee and Host Societies; and newspaper clippings. Series 3 Final Host Society reports for 1982, 1988 and 1996, when the Games were held in Alaska. Series 4 The Ulu News, the AWG newspaper published during each Games, and audio and video productions of the Games. 3 MS 187: Records of the Arctic Winter Games Team Alaska, 1967- Alaska State Library INVENTORY Series 1 Correspondence and Administrative Records Box 1 Folders 1968 International Committee Organizational papers 1 Correspondence: Alaska directors 2 1969 Correspondence 3 1970 Correspondence 4-6 1971 Correspondence 7 1972 Correspondence 8-9 1973 Correspondence 10-11 1974 Correspondence, reports, history 12-13 1975 Correspondence 14 1976 Correspondence 15 1977 AWG Corporation of Alaska incorporation materials 16-18 Correspondence 19 Newsletter; IRS, board member list 20 1978-1979 Correspondence 21 Newsletters, board and member lists, IRS 22 1980-1981 Correspondence of Chef de Mission 23 Correspondence of director, et al. 24 Newsletter, membership list, IRS 25 1982 Correspondence 26 Chef de Mission’s manual for 1982 Games 27 1983 Correspondence 28 1984 Correspondence 29 Membership list, IRS, misc. 30 1985 Correspondence, membership list, IRS 31 1986-1987 Correspondence, audit, IRS filing, membership list 32 Box 2 Folders 1988 Correspondence, audit, IRS, board list 1 1989 Correspondence, budgets, newsletters, IRS, 1990 pin design 2 1990 Correspondence, budgets, newsletters, membership lists 3 1991 Correspondence 4 4 MS 187: Records of the Arctic Winter Games Team Alaska, 1967- Alaska State Library Board minutes, Chef reports 5 Newsletters, IRS, board and membership lists 6 1991-1992 Chef correspondence with coaches, staff and sport coordinators 7 1992 Correspondence, newsletter, board list 8 Board minutes 9 Historical data on state support, correspondence with sponsors 10 1993 Correspondence, newsletter, membership list 11 Board minutes and Chef’s reports 12 1994 Correspondence 13 Board minutes, Chef’s reports, amended by-laws 14 1995 Board minutes 15 1995-1996 Correspondence 16 Information on uniforms, pins and merchandise 17 1996-1998 Correspondence, grant report, payments, newsletter, retreat 18 1996-1997 Chef de Mission Reports 19 1996-1998 Correspondence & Contracts: logo, pins, transportation, uniforms 20 1998-1999 Board minutes, Chef de Mission Reports & expenditures 21 2000-2001 Board Minutes and Chef de Mission Reports 22 2000-2002 Correspondence; financial reports; brochure 23 2002-2004 Board Minutes and Chef de Mission Reports 24 Series 2 Games’ Related Material Note: Material in this series is organized chronologically by Games. The volume of material varies. The first folder for a given Games always has a list of Alaskan participants and other lists, such as Mission staff, if extant. If newspaper clippings exist, they will be in the last folder and always separate. Intervening folders have booklets, handbooks, programs, results, reports, etc. Box 3 Folders 5 MS 187: Records of the Arctic Winter Games Team Alaska, 1967- Alaska State Library 1970 Games in Yellowknife 1-4 1972 Games in Whitehorse 5-6 1974 Games in Anchorage 7-10 1976 Games in Schefferville, Quebec 11-14 1978 Games in Hay River-Pine Point, NWT 15-17 Folder 17 has 81/2” by 11” posters of 12 of the sports-excellent humorous graphics, similar to Mad magazine’s cartoon characters 1980 Games in Whitehorse 18-20 1982 Games in Fairbanks 21-23 1984 Games in Yellowknife 24-26 1986 Games in Whitehorse 27-31 [Note: Folder 28 has correspondence, black and white drawings and watercolor paintings of Team Alaska’s 17 individual sport pins.] Box 4 Folders 1988 Games in Fairbanks 1-4 1990 Games in Yellowknife 5-8 1992 Games in Whitehorse 9-13 1994 Games in Slave Lake, AB 14-17 1996 Games in Chugiak-Eagle River 18-21 1998 Games in Yellowknife 22-24 2000 Games in Whitehorse 25-27 2002 Games in Iqaluit, Nunavut and Nuuk, Greenland 28-31 Box 4a Folders 2004 Games in Wood Buffalo (Fort McMurray), Alberta 1-2 2006 Games in Kenai Peninsula, Alaska 3-4 [Note: Folder 4 has excellent color mock ups of the Host Society sport pins] 2008 Games in Yellowknife 5-6 2010 Games in Grande Prairie, AB 7-8 Series 3 Host Society Records Box 5 1982 Fairbanks Host Society 1) Large binder with final reports of all committees 2) Medium binder scrapbook of Tula Belton, Chair of Hospitality and Color Committee. Includes photos, letters, clippings, forms and ribbons. 6 MS 187: Records of the Arctic Winter Games Team Alaska, 1967- Alaska State Library 1996 Chugiak-Eagle River Host Society 1) Bid package submitted in 1992 2) Large binder with final reports of all committees and programs 3) Medium binder with results of competition. Box 6 1988 Fairbanks Host Society Vol. I: General Manager’s Report Vol. II: Administrative Committees’ Reports Vol. III: Sport Coordinator’s Report Vol. IV: Final Sports Reports. Series 4 AWG Newspaper and Audio and Video Materials Box 7 The Ulu News, published during each Games, by the Host Society or local newspaper. Volumes are complete unless otherwise noted. 1970 Vol. 1, Nos. 1-6, March 9-14 1972 Vol. 1, Nos. 1-8, March 5-12. [Note: There may be a No. 9, March 13.] 1974 Vol. 1, Nos. 1-8, March 3-10. 1976 Nos. 1-2 and 4-10, March 17, 20, 22-28. In English and French. The French title is Le Cakabec. [Note: No known copy of No. 3] 1978 Souvenir edition and Vol.5, Nos. 1-7. No. 7 is misnumbered as second No. 6. 1980 Vol. 6, Nos. 1-7, March 17-22. No. 7 is a souvenir edition. 1982 Vol. 7, Nos. 1-7, March 17-22. Issues are misnumbered 2, 2, 2, 4, 5, 6, 6. 1984 Vol. 8, Nos. 1-7, March 19-24 and 30. 1986 Vol. 9, Nos. 1-6, March 17-21(?). No. 6 is a souvenir issue. 1988 Vol. 10, Nos. 1-7, March 11 and 14-19. 1990 No numbering sequence, 9 issues: two pre-Games special issues in Nov. and Dec. 1989, and March 12-18. [Note: Univ. of Alberta also has a Jan. 1990 special issue on microfilm.] 1992 No numbering sequence, 7 issues: Jan. 31, March 16-21. 1994 No numbering sequence, 7 issues: March 6-12. Bound copies of miscellaneous newspaper accounts of the organization of the Arctic Winter Games and the 1970 Games, May 6, 1968//April 6, 1970. 7 MS 187: Records of the Arctic Winter Games Team Alaska, 1967- Alaska State Library Box 8 1996 Vol. 14, Nos. 1-7, March 4-9 and 13. 1998 No numbering sequence, 7 issues: March 16-21 and 30. 2000 No numbering sequence; 11 issues: 4 special issues on May 21, Oct. 1 and Nov. 5, 1999 and January 14, 2000; 6 issues March 6-11, 2000 and 1 post-game wrap-up, Wednesday, March 15, 2000. [Note: There is also a special issue for Dec. 3, 1999. There may also be a special issue for February 4, 2000.] 2002 Games staged in Iqaluit, Nunavut & Nuuk, Greenland with issues in both locations, neither with a numbering sequence. Iqaluit: 6 issues: March 18-23, 2002. In Eng., Fr., & Inutitut syllabics Nuuk: 4 issues: March 18-21, 2002. In Eng. There may have been a Greenlandic edition, also. [Note: Missing for March 22 and possibly 23] 2004 Host Society issued 9 (?) editions of an electronic newsletter, titled Ulu E News that spanned either side of the Games. The dates are: (1) March 18, (2) May 1, (3) June 3, (4) July 3, (5) Sept. 5, and (6) Oct. 10, 2003 and (8) Feb. 19 and (9) March 12, 2004. An edition #7 may not have been produced. The Host Society also issued 9 paper editions of the Ulu News: May 30, 2003 and Feb. 28-March 6, 2004. [Note: Issues are in color.] 2006 Host Society issued 1 (?) edition prior to the Games, dated Winter 2005 and 7 during the Games, numbered 1 through 7, March 5, 2006-March 11, 2006. 2008 Host Society published 4 issues prior to the Games and then 6 during the Games. Collection has pre-Game issues #1 (June 2007), #2 (October 2007), and #4 (March 2008) and March 10, 11, 13, 14, and 15. Missing Wednesday March 12. 2010 Host Society published 8 issues: March 5 and March 7-13. INVENTORY OF AUDIO VISUAL MATERIALS Audio visual materials were moved to a separate collection: AV 005. 1970 (1) Audio tape interview by Terry Brown, CBC, with various AWG officials in Whitehorse, September 19, 197l (7” reel, ?” tape) 1978 (1) Recording (45 RPM) of 1978 AWG theme song (2) Video tape (?”) of 1978 AWG in Hay River-Pine Point, NWT 58:50 minutes 1980 (1) Recording (45 RPM) of 1980 AWG theme song (2) Video tape (?”) of 1980 AWG in Whitehorse, produced by the CBC 56:34 minutes 1982 (1) Video tape (?”) of 1982 AWG in Fairbanks 8 MS 187: Records of the Arctic Winter Games Team Alaska, 1967- Alaska State Library (2) VHS video cassette tape of 1982 AWG, produced by Alaska Video Productions, Fairbanks, June 1983: Summary Program 1984 Video tapes of 1984 AWG in Yellowknife (1) Video tape (?”) Shows 1 and 2, March 19 and 20 (2) Video tape (?”) Shows 3 and 4, March 21 and 22 (3) Video tape (?”) Show 5, March 23 and “Focus North,” Special Item (4) VHS video cassette tape of 1984 AWG, produced by Alaska Video Productions, Fairbanks: Summary Program (5) VHS video cassette tape of 1984 AWG: Public Service Announcements (4 at :30; 1 at :60) 1986 (1) VHS video cassette tape of 1986 AWG in Whitehorse: Summary Program 29:50 minutes (2) VHS video cassette tape of 1986 AWG in Whitehorse: Summary Program, Alaska Video Productions, 23:45 minutes 1988 Video tapes (VHS) of 1988 AWG in Fairbanks (1-6) Six days of 1988 AWG competition Note: DVD copies of Day 2, Day 3, and Day 4 (7) 1988 AWG Summary Program Note: DVD copy of Summary Program (8) “The Cutting Edge,” a 24-minute production of 1988 AWG 1988 Video tapes (?”) of 1988 AWG in Fairbanks (9) “The Cutting Edge” (10) Five ads for 1988 AWG (11) Five updated vignettes for 1988 AWG 1994 (1) Video tape (VHS) “The Spirit of the North,” 1994 AWG in Slave Lake, Alberta (2) Audio tape (reel to reel) of 1994 AWG theme song 1996 (1) Video tape (VHS) “In the Spirit of Adventure,” 1996 AWG in Chugiak- Eagle River (2) Audio cassette of 1996 AWG theme song 2000 (1) CD of 2000 AWG theme song and dance mix, “Seize the Spirit,” from games in Whitehorse 2002 (1) CD of AWG music from games in Nuuk, Iqaluit, and Nunavut; Greenland (2) Video tape (VHS) “An Arctic Winter Games Keepsake” 9 MS 187: Records of the Arctic Winter Games Team Alaska, 1967- Alaska State Library PARTICIPANT GROUP BY SITE AND YEAR N G R C N A E M H N A U L E A T U U L Y N B N G Y K N S Y A U A E L A U O A A A S N K V R A D M T V A M K W O I T N A E K U M A A T N K A D N N A T I L Year Location_________________________________________________ 1970 Yellowknife, NWT X X X *1972 Whitehorse, YT X X X X X 1974 Anchorage, AK X X X X 1976 Schefferville, QU X X X X 1978 Pine Point & X X X Hay River, NWT 1980 Whitehorse, YT X X X 1982 Fairbanks, AK X X X 1984 Yellowknife, NWT X X X 1886 Whitehorse, YT X X X X X 1988 Fairbanks, AK X X X X 1990 Yellowknife, NWT X X X X X 1992 Whitehorse, YT X X X X X X 1994 Slave Lake, ALB X X X X X X X 1996 Eagle River, AK X X X X X X X 1998 Yellowknife, NWT X X X X X X X 2000 Whitehorse, YT X X X X X X X X X 2002 Nuuk, Greenland X X X X X X X X X Iqaluit, Nunavut 2004 Wood Buffalo, ALB X X X X X X X X X 2006 Kenai Peninsula, AK X X X X X X X X X X 2008 Yellowknife, NWT X X X X X X X X X X 2010 Grande Prairie, ALB X X X X X X X X X *Greenland sent a contingent in 1972 but only 15 made it to Whitehorse due to bad weather. Nunavik used the name Arctic Quebec in 1972-1976 and 1986. 10 MS 187: Records of the Arctic Winter Games Team Alaska, 1967- Alaska State Library ARCTIC WINTER GAMES COMPETITIVE SPORTS Sport 70 72 74 76 78 80 82 84 86 88 90 92 94 96 98 Alpine Skiing X X X Archery X Arctic Sports X X X X X X X X X X X X X Badminton X X X X X X X X X X X X X X X Basketball X X X X X X X X X X X X X X Boxing X X Broomball X X-Country Skiing X X X X X X X X X X X X X X X Curling X X X X X X X X X X X X X X X Dene Sports X X X X X Dog Mushing X X X X X Figure Skating X X X X X X X X X X X X X X X Gymnastics X X X X X X X X Hockey X X X X X X X X X X X X X X X Indoor Soccer X X X X X X X X X X Judo X X X X X X Shooting X X X X X X X X X X X X X X X Ski Biathlon X X X X X X X Ski Marathon (X) Snowshoe Biathlon X X X X X X X X X X X X Snowshoeing X X X X X X X X X X X X X Speed Skating X X X X X X Table Tennis X X X X X X X X X X Triathlon X X X X Volleyball X X X X X X X X X X X X X X X Women's Hockey X Wrestling X X X X X X X X X X Total 10 12 16 13 14 15 15 13 17 17 18 17 20 20 19 Notes Dene Sports separated from Arctic Sports in 1990. Ski Marathon was included under X-Country skiing, rather than as a separate sport. Women's Hockey in 1986 was recognized as a separate sport. When resumed in 1994, it was not. 11 MS 187: Records of the Arctic Winter Games Team Alaska, 1967- Alaska State Library ARCTIC WINTER GAMES COMPETITIVE SPORTS Sport 00 02 04 06 08 10 Alpine Skiing X X X X X Arctic Sports X X X X X X Badminton X X X X X X Basketball X X X X X X X-Country Skiing X X X X X X Curling X X X X X X Dene Sports X X X X X X Dog Mushing X X X X X X Figure Skating X X X X X Gymnastics X X X X X X Hockey X X X X X X Indoor Soccer X X X X X X Ski Biathlon X X X X X Snowboarding (X) (X) X X X X Snowshoe Biathlon X X X X X Snowshoeing X X X X X X Speed Skating X X X X X X Table Tennis X X X X X Volleyball X X X X X X Wrestling X X X X X X Total 18 17 20 20 19 20 Notes Snowboarding was initially included under Alpine skiing, rather than as a separate sport. 12 MS 187: Records of the Arctic Winter Games Team Alaska, 1967- Alaska State Library CONTRIBUTORS TO THE COLLECTION Sheran Benerth, Badminton: Team Alaska (1972-1974), Coach (1976), Official (1978); Mission Staff, 1980-1982 Ulu News, programs and handbooks Cliff Fuglestad, Alaska Director (1977-1984) AWG International Committee Programs, Ulu News, newspaper articles, and 1982 Host Society Final Reports Janet Halvarsen, Chair (1982) Fairbanks Host Society 1982 photo and letter album, compiled by Tula Belton Al Olsen, Alaska Director (1974-1976) AWG International Committee Correspondence, programs, Ulu News and newspaper articles Jim Pollock, Yukon Director (1976-1978) AWG International Committee Programs for 1972, 1976 (2), and 1978 (2) George V. Smith, Mission Staff (1992-1996) and Director (1996- ) AWG Team Alaska Programs and videos Revised 10/2004 George V. Smith 13