ISPS Code Port Security Questionnaire

ISPS Code Port Security Questionnaire Model Visit Program Port Facility Security Questionnaire Facility Location (Port, City, Country): Facility Name: Facility Type: Number of berths / Draft / Max LOA: No. of Ship Arrivals: Facility Size: Facility Owner / Operator: Date of Visit: Team Members: 1.___________________________________________ 4.____________________________________________ 2.___________________________________________ 5.____________________________________________ 3.___________________________________________ 6.____________________________________________ Overview of Facility: _____________________________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ Model Visit Team Met With: 1.___________________________________________ 4. ___________________________________________ 2.___________________________________________ 5. ___________________________________________ 3.___________________________________________ 6. ___________________________________________ Guidance for completing the Port Facility Questionnaire: Model Visit Team Members shall complete the questionnaire by addressing each item contained therein. Completion of the check boxes is mandatory for all items. Each item contained in the questionnaire must be notated as one of the following: Yes No N/A - Item is Not Applicable to this facility or visit N/O - Item was Not Observed during visit. Page 1 of 10 ISPS Code Documentation YES 1. Does Facility have an approved Port Facility Security Plan (PFSP)? NO N/A 1.1. How often is the PFSP reviewed? ______________________________ N/O 2. Was facility issued a Statement of Compliance / Plan Approval? Security Level Coordination & Implementation 3. Who sets the facility’s security level?_______________________________________________________ 4. What are the major changes to the security of the facility as the security level increases? ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ Port Facility Security Officer Knowledge & Training YES 5. Has the PFSO received appropriate training to fulfill his/her responsibilities? NO , 6. Is security training provided to any other person? , , , N/A ___________________________________________ N/O _________________________________________________________________ Port Facility Personnel With Security Duties YES 6. Security personnel are: Military NO Government Security Guards Police Officers N/A Private Security Company Other:______________________ N/O 7. Where/How did facility personnel with security duties receive initial ISPS Code training? _________________________________________________________________ _________________________________________________________________ _________________________________________________________________ _________________________________________________________________ Page 2 of 10 Confidential Information when filled out Port Facility Personnel With Security Duties YES 8. Do facility personnel with security duties receive regular security training? NO 8.1. If so, how often:___________________________________________ N/A 8.2. Do facility personnel receive regular training in-house? N/O 8.3. Do facility personnel receive regular training off-site? 9. Are new personnel indoctrinated with all relevant security measures? 10. Are records maintained to document training and exercises? Port Facility Personnel Without Security Duties YES 11. Did facility personnel without security duties receive initial ISPS Code training? NO 11.1. If so, where/how did facility personnel without security duties receive initial N/A ISPS Code training: N/O _________________________________________________________________ _________________________________________________________________ _________________________________________________________________ _________________________________________________________________ 12. Do facility personnel without security duties receive regular ISPS Code training? 12.1. If so, how often:_______________________________________________ 12.2. Do facility personnel attend in-house security training? 12.3. Do facility personnel attend off-site security training? 13. Are new personnel indoctrinated with all relevant security measures? 14. Are records maintained to document training and exercises? Security incident procedures 15. Describe procedures for responding to security threats or breaches of security INCLUDING coordination with outside law enforcement agencies: ________________________________________________________________________________________ ________________________________________________________________________________________ Page 3 of 10 Confidential Information when filled out Security incident procedures ________________________________________________________________________________________ 16. Who does the facility report security incidents to?_________________________________________________ ________________________________________________________________________________________ Drill & Exercise Requirements YES 17. Are drills conducted at least every 3 months? NO 17.1. Date/Type of Last Drill:__________________________________________ N/A ___________________________________________________________________ N/O ___________________________________________________________________ ___________________________________________________________________ 17.2. Who participates:_______________________________________________ __________________________________________________________________ 18. Are exercises conducted each calendar year, with no more than 18 months between exercises? 18.1. Date/Type of Last Exercise:_______________________________________ __________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ 18.2. Who participates?_______________________________________________ 19. Are records of drills and exercises maintained? 20. To whom is the results of drills and exercises reported to?___________________________ ___________________________________________________________________ Security measures for access control - PERIMETER YES NO N/A N/O Page 4 of 10 Confidential Information when filled out Security measures for access control - PERIMETER YES 21. Is the entire facility surrounded by a fence or a wall? NO 21.1. Is the fence clear of debris/vegetation? N/A 21.2. Are clear zones maintained on each side of the fence? N/O 21.3. Were any gaps or breaks in the fence or wall observed? 22. How many access gates does the facility have?_________________________ 22.1. Are there separate access gates/portals for pedestrians and vehicles? 22.2. Are all entrances equipped with gates or barricades? 22.3. Are guards posted at all access points? 22.4. Are all access points equipped with appropriate warning signs? Security measures for access control - PERSONNEL YES NO 23. Describe access control procedures for employees (badges, etc): __________________________________________________________________ N/A __________________________________________________________________ N/O __________________________________________________________________ __________________________________________________________________ Page 5 of 10 Confidential Information when filled out Security measures for access control - PERSONNEL YES 23.1. If access cards are issued, are they: NO 23.1.1. Color coded? N/A 23.1.2. Include a photograph of the employee? N/O 23.1.3. Have expiration date? (ID expires ______ months/years from issue) 23.1.4. Include biometric info? (Type:_____________________________) 23.1.5. Linked to an electronic card reader system? 23.1.6. Do all employees have access cards? 23.1.7. Are background checks conducted before access cards are issued? 23.1.8. If so, who conducts the background checks?___________________ 23.2. Are employee vehicles allowed on the facility? 24. Describe access control procedures for visitors/vendors (badges, etc): __________________________________________________________________ __________________________________________________________________ __________________________________________________________________ __________________________________________________________________ 25. Are ship crewmembers allowed ashore? 25.1. Describe access control procedures for ship crewmembers (badges, etc): __________________________________________________________________ __________________________________________________________________ __________________________________________________________________ 25.2. Are ship crewmembers screened by immigration? Ferry (Passenger and Vehicle) Facilities Only YES 26. Does the facility have segregated areas for embarking/disembarking passengers? NO 27. Describe passenger screening process:___________________________________ N/A __________________________________________________________________ N/O __________________________________________________________________ 28. Are accompanied baggage screened prior to entry into the facility? Page 6 of 10 Confidential Information when filled out Ferry (Passenger and Vehicle) Facilities Only YES 29. Are vehicles screened prior to entering the facility? NO 30. Do government agencies have access to screen baggage? N/A 30.1. If so, what agencies:__________________________________________ N/O 31. Do security personnel control access to restricted areas? 32. Does facility have sufficient security personnel to monitor all persons on facility? Cruise Ship Terminals Only YES 33. Does the facility have segregated areas for embarking/disembarking passengers? NO 34. Describe passenger screening process:___________________________________ N/A __________________________________________________________________ N/O __________________________________________________________________ 35. Are unaccompanied baggage screened prior to entry into the facility? 36. Do government agencies have access to screen baggage? 36.1. If so, what agencies:__________________________________________ 37. Do security personnel control access to restricted areas? 38. Does facility have sufficient security personnel to monitor all persons on facility? Security measures for handling cargo YES 39. Describe methods for screening truck drivers:______________________________ NO ___________________________________________________________________ N/A ___________________________________________________________________ N/O ___________________________________________________________________ 40. Describe methods for screening cargo vehicles:_____________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ 41. Is x-ray equipment used to screen cargo? 42. Do government agencies have access for cargo screening? Page 7 of 10 Confidential Information when filled out Security measures for handling cargo YES 42.1. If so, what agencies: ____________________________________________ NO 43. Does the facility handle dangerous cargo? N/A 43.1. Is the handling of dangerous cargo supervised by facility personnel? N/O 43.2. Is dangerous cargo stored on the facility? Security measures for delivery of ship stores YES 44. Are ship stores received at the facility? NO 44.1. Are vendors and ship stores screened prior to entering facility? N/A 44.2. Is advance notification of deliveries required? N/O 44.3. Are vendors supervised while delivering ship stores? 44.4. Is there a separate storage area for ship stores? 44.5. Do government agencies have access to screen ship stores? 44.5.1. If so, what agencies: ______________________________________ Security measures for monitoring YES 45. How is the landside of the facility NO monitored?_________________________________ N/A 46. Does the facility have a CCTV system? N/O 46.1. How much of the facility does the CCTV system cover? 46.2. Are the CCTV cameras monitored at all times? 46.3. Are CCTV recordings stored? (How long:___________________________) 46.4. Are stored CCTV recordings protected with restricted access? 46.5. Does the CCTV system have a secondary (backup) power source? 47. Does facility have an effective plan for limiting waterside access? 47.1. Who monitors the waterside of the facility? ___________________________ 47.2. How often are waterborne patrols conducted?________________________ 47.3. Does facility have signs facing the water stating that access is restricted? 47.4. Does facility maintain one or more waterside patrol boat(s)? Page 8 of 10 Confidential Information when filled out Security measures for delivery of ship stores YES 47.5. Are guards maintained on docks at all times when ships are in port? NO 48. Does the facility have any anchorages or berthing areas? N/A 48.1. Does the facility have a plan to monitor these areas? N/O 48.2. Does the facility have a means to access a vessel in their anchorage? 49. Does the facility have adequate lighting? 49.1. At access points? 49.2. Along its perimeter? 49.3. At the pier/ship-port interface areas? 49.4. Projected onto the water? 49.5. Do the lights have a secondary (backup) power source? Communications YES 50. Do all guards have communication devices (radios/phones)? NO 51. Do facility guards/employees share radio frequencies with law enforcement? N/A 52. Do radios and phones have an emergency backup power source? N/O 53. Does each active facility access point provides a means of contacting police, security control, or an emergency operations center? 54. Does facility hold periodic port security meetings? 54.1. If so, who participates:___________________________________________ 54.2. How frequently do they meet:_____________________________________ ITEMS OF NOTE:_____________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ Page 9 of 10 Confidential Information when filled out BEST PRACTICES:___________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ FUTURE PLANS AND RECOMMENDATIONS: _____________________________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ Page 10 of 10 Confidential Information when filled out