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首页 海运进口流程OI+Working+Procedure

海运进口流程OI+Working+Procedure.ppt

海运进口流程OI+Working+Procedure

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2010-03-17 0人阅读 举报 0 0 暂无简介

简介:本文档为《海运进口流程OI+Working+Procedureppt》,可适用于贸易领域

OIBEFORESAILINGPREPARATONJOBS起航前的准备工作OIBEFOREARRIVALWORKINGFLOW到达前的工作流程OIAFTERARRIBAL,OIREGULARSERVICE到达后的正常业务XiamenOceanImportWorkingProceduresOICLOSEFILE完成工作相关词汇相关词汇CustomerprofileQuotationrdPartyBillingFormReceivingconfirmation(inwhichform)CreditApprovalDocsJobfolderArrivalnoticeOBL:海运提单HBL货代提单MBLAWBFWLPackingdeclarationAmetasheetDO:Deliveryorder提货单POD:Proofofdelivery提货证明telexreleasedguaranteeletterbillofloading提单paymentreceiptletterofGuarantee信用保证书brokerCustomsbroker报关行Packingdeclaration报关单HeXiaoBen核销本Freedutyform免税表FreightCostFreightInvoiceMeta在?之中、之后的PROCESSOIBEFORESAILING,PREPARATIONJOBSEXTERNALCHECKSHEETPROCESSPURPOSE:Toensurefreightpaymenttobeconfirmedagainstdifferenttradeitembeforesailing航行前确定付款符合相关贸易条款Mastercustomer’sallnecessaryinformation掌握所有必要的客户信息SCOPEThisprocessappliestoallregularoceanimportshipments适用于所有海运进口操作TERMSDEFINITIONSOIOceanImportoperationstaff海运进口操作CRCustomerrequirement苦户要求ISSUEWithoutsailingapproval,originshipoutcargo未得到起航认可原地进行发货Paymentagreementismissingsignaturebypayer付款协议未得到付款人的签字RELATEDFORMS,TOOLSDOCUMENTSForms:Customerprofile客户情况Quotation报价表rdPartyBillingForm第三方帐单表Tools:FWL,FAMS,LotusNotes,TelephoneFaxPROCESSOIBEFORESAILING,PREPARATIONJOBSWRITTENPROCEDUREOIBEFORESAILING,PREPARATIONJOBS航行前的准备工作OIGettingsellingrateconfirmationfromsalesdept从销售部取得销售价格确认表Oncesellingratewasconfirmedbyconsignee,salesshouldprovidequotationapprovalandclientdetailstooceandept一旦销售价格得到收货人确认销售应该提供海运部报价认可和客户细节Minimuminformationwillinclude:至少的信息•Shipper’sName,Address发货人及其地址•Consignee’sName,Address,TelephoneFaxnumbers收货人及其地址电话传真号•Quotation报价单•Overseascontactperson海外联系人Contactingconsigneetoconfirmsailingschedule联系收货人确认航行日期表OI:OIcontactwithconsigneetoensurewhethercanarrangepickingup,bookingspace,etc联系收货人确认是否可以安排提货订舱等。DoestheConsigneeagreetoshipoutimmediately收货人是否同意立即发货OI:Yes:Receivingconfirmation是收取确认Iftheconsigneeagreestoshipout,willinformoverseasofficetomakeshippingarrangementaccordingly如果收货人同意发货通知海外公司进行相应的运输安排 No:Informingtheorigin否通知原地Iftheconsigneewillnotagreetoshipout,alsoinformoverseasofficetoholduptheshptuntilgettingourfurtherinstruction如果收货人不同意发货同样通知海外公司隔离本航行知道得到我们的进一步通知OI:OIuponreceivingthewrittencommitmenttoshipwillimmediatelyinformtheorigintostarttheoperations在收到书面运输委托后立即同时原地开始进行操作 OI:TheinformationthattheshptisprepaidwillcomefromSales,Network,andConsignee运输预付的消息将从销售网络和收货人处得到OIOIOIGettingsellingrateconfirmationFromsalesdept从销售部取得销售价格确认表ContactingConsigneetoconfirmSailingschedule联系收货人确认航行日期表Doseconsigneeagreetoshipoutimmediately收货人是否同意立即发货SendingsailingApprovaltoNetwork发送航批准到网络上OIOICFRCIFSHPTSCostandFreightCostInsuranceandFreight形式的运输OriginofficeorkeysaleswillinformOItopreparetheprepaidShpt’soperation原地公司或主要销售将通知准备预付运输的操作OICustomer客户OINewCustomer:新客户Origindestinationrelatedsalespersonshouldprovideanewcustomer’sinformation原地目的地相关销售人员应该提供新客户的相关信息:Customer’scontactperson,phone,address客户联系人电话地址CreditApprovalDocs(fromConsigneeorNetwork)信用承认文件(从收货人或网络)Customerprofile客户概况ShipperConsigneeRequirements货主收货人的要求CRifany,searchinOURlibrary如有任何客户要求,从数据库里里查找OIExistingCustomer:现有客户CreditApprovalDocs(fromConsigneeorNetwork)信用承认文件(从收货人或网络)Anyspecialrequirementsdifferentfromformerregularoperation任何与以往常规操作不同的要求PROCESSOIBEFORESAILING,PREPARATIONJOBSWRITTENPROCEDURECFRCIFshptCostandFreightCostInsuranceandFreight形式的运输CUSTOMER客户Newcustomer新客户ExistclientPROCESSPURPOSE:Toensuregettingfullsetofshippingdocs(COPY)andcheckitscorrection确认收到全部的运输文件并检查其准确性Sendarrivalnoticeforconsignee’sarrangementsinadvance发送到达通知以便收货人进行相应安排SCOPEThisprocessappliestoallregularoceanimportshipments适用于所有海运进口操作OBL:Oceanbilloflading海运提单HBL:HousebillofladingCN:Containernumber柜号SN:Sealnumber封签号ETD:Estimatedtimeofdeparture预计离岗时间ETA:Estimatedtimeofarrival预计到达时间ISSUEOrigindon’tprovidefullsetofshippingdocsmissingsomepaper原地没有提供全部运输文件或丢失部分文件Origindelaytosendoriginalshippingdocs原地迟发送运输文件原件Carriercan’tprovidendinformationintime承运人不能及时提供中转港信息Destinationfaxarrivalnoticelater目的地迟传真到达通知RELATEDFORMS,TOOLSDOCUMENTSForms:Jobfolder工作文件夹Arrivalnotice到达通知Tools:FWL,FAMS,LotusNotes,TelephoneFax,scanPROCESSOIBEFOREARRIVALWORKINGFLOWEXTERNALCHECKSHEETTERMSDEFINITIONSOIBEFOREARRIVAL,WORKINGFLOW到达前的工作流程OIReceivingPreAlert收取预告 dayafterdeparture,OriginwillsenditbyemailTheprealertinclude起航天内原地将EMAIL发送预告包括:ETD,stvesselname,NDvesselname,HBL,MBL,CN,SN,andETAetc Oncetheprealertreceived,OIwill:ETD,第一二班轮名HBL,MBL,CN,SN和ETA等  Requestnetworktofaxfullsetofshippingdocs要求网络传真全部运输文件 Checkthedocstoensureitsnoproblemforclearcustoms检查文件保证顺利清关Confirmoriginaldocumentshavebeensenttodestination(courierAWB#anddate)确认原地文件已发送到目的地(承运人AWB号和日期)OIOpeningaJobFolder建立工作文件夹OIassoonastheinformationontheupcomingshipmentisreceivedwillimmediatelyopenaJobFolder收到将到运输的信息后,马上建立工作文件夹OIReceivingcopyofthefullsetshippingdocuments收到运输文件复件OI:daysaftertheshipmentdeparturefromorigin,OIwillreceivethecopyofthefullsetsbyfaxorscan原地起航天内传真或SCAN收取全部运输文件OI:IfOrigindidnotprovidetheshippingdocumentsOIwillsendemailandaskagainforthedocs如果原地没有提供全部运输文件EMAIL要求OIContactingtheShippinglineOI:OIuponreceivingtheOBLwillcontactbyphonetheshippinglinetoobtainETAandinformationonndlegvesselifany收到OBL后电话联系船公司得到预计到达时间和中转船的信息OIOIwillfaxthearrivalnoticetotheConsigneedaysbeforearrival在到达的天内传真收货人到达通知OIPreAlertfromOrigin原地预告CreatingaJobFile建立工作文件夹ReceivingOBLcopyandHBLcopy收取OBL和HBL附件Contactingshippinglineagenttohavingvessel’ETA联系运输代理得到轮船预计到达时间FaxthearrivalnoticetoConsignee传真通知收货人到达通知OIOIPROCESSOIBEFOREARRIVALWORKINGFLOWPROCESSOIBEFOREARRIVALWORKINGFLOWWRITTENPROCEDUREYES OISHIPPINGDOCUMENTS运输文件OIafterhavingreceivedallthedocumentswillhaveacheckonthem收到运输文件后进行检查 Minimumdocumentsinclude:至少的文件    OriginalOBLorcopyofExpressBL--OBL原件或BL复件的快件    CopyofHBL--HBL复件   OriginalcopyofCommercialInvoicePackinglist商业发票和提货单的原件或复件    Packingdeclarationifnecessary如有必要:提货声明   Ametasheetforsomeareas某些地区的Ametasheet   OURfreightinvoiceifit’scollectshipmentwithexchangerateasagreed(prepaid)公司运输发票如果是预付收费运输OIOPENFILEINFWL在FWL上打开文件 Oncegotfullsetofdocs,OIregisterajobfileinFWLorFAMS,一旦收到全部文件在FWLFAMS上注册工作文件 OICREATFREIGHTINVOICE建立运输发票daysbeforearrival,OIissuefreightinvoicetoconsigneeinordertohaveenoughtimetopreparepaymentforconsigneeAndsendthecopytocustomer’schecking印制运输发票给收货人·以便其有足够时间预付收费并发送复件给客户检查。 OIOIOICheckingallthedocuments检查所有文件OpenfileinFWL在FWL上打开文件Issuefreightinvoicetoconsigneeandsendthecopytocustomer’schecking印制运输发票给收货人并给客户检查PROCESSOIBEFOREARRIVALWORKINGFLOWWRITTENPROCEDUREOIPROCESSPURPOSE:HaveconsigneegetDO收货人是否收到DODelivercargoifcustomerneedtodoorservice如果客户需要到门服务运输货物Collectpaymentfromconsignee向收货人收取相关费用SCOPEThisprocessappliestoallregularoceanimportshipments适用于所有海运进口操作ISSUE问题Consignee’sendorsementisdifferentwithHBL收货人的签注和HBL不同WithouttelexreleasedguaranteeletterifHBLisexpress-HBL要求但是没有电放保证书Consignee’sCustomsdocumentsisnotfullorcorrect收货人的报关文件不全或有错误MissingissuedPODwhendelivercargo发送货物时没有印制PODRELATEDFORMS,TOOLSDOCUMENTSForms:TelexreleasedguaranteeletterProofofDeliveryTools:FWL,FAMS,LotusNotes,TelephoneFaxPROCESSOIAFTERARRIVALREGULARSERVICEEXTERALCHECKSHEETTERMSDEFINITIONSDO:Deliveryorder提货单POD:Proofofdelivery提货证明OIAFTERARRIVAL,REGULARSERVICE到达后的正常业务OISwitchbilloflading转换提单 OIHousebillisoriginal-HBL是原件 Consigneeshouldpresent:应该体现收货人EndorsedOriginalHBLonprepaidbasis在预付的基础上签注HBLEndorsedOriginalHBLFreightpaymentreceiptorcreateapproval签注HBL原件和运费收据或建立承诺 OIHousebillisexpressortelexreleased快递或电放HBL EndorsedExpressHBLConsignee’sletterofGuaranteeifitisonprepaidbasis在预付的基础上签注快递的HBL和收货人的信用保证书EndorsedExpressHBLapprovalofpaymentConsignee’sLetterofGuaranteeifitisoncollectbasis在收款的基础上签注快递的HBL和收货人的信用保证书OIWEonlyprovidetoportservice我们只提供到港服务OICollectoceanfreightonbaseonfreightcollectshpts运费向收货人收取的运输我们收集海运费用OICollectdocumentsfeebaseonprepaidshpts预付运输我们收集文件费用OISwitchbillofloading转换提单ExpressbillwithCnee’sendorsementguaranteeletterOriginalhousebillWithconsignee’sendorsement递送有收货人签注的单证和保证书有收货人签注的HBL原件HousebillOIPROCESSOIAFTERARRIVALREGULARSERVICEWRITTENPROCEDUREOIOIOIWEhandletodoorservice公司进行到门服务IfWEhandletodoorservice,OIshouldadviseconsigneetopreparefollowingclearancedocumentsdaysbeforearrival如果公司提供到门服务在到货天前通知收货人准备以下报关文件OIThedocumentsinclude:文件包括:EndorsedOriginalHBL(orendorsedExpressHBLConsignee’sLetterofGuarantee)签注HBL原件(或签注快递HBL和收货人信用保证书)CommercialInvoicepackinglistcontractoriginals商业发票提货单联系单原件Packingdeclaration(originalifnecessary)报关单HeXiaoBen(ifnecessary)Freedutyform(ifnecessary)Andothernecessarydocuments其它必要的文件OIOIuponreceivingdocsfromConsigneewillsenditviaexpressmailtobroker,andhavebrokerdoublecheck一旦从收货人处收到文件表格就通过快递件给经纪人并让其检查OICustomsBrokerearliestdaysaftervesselarrivalwillclearthecustomsCustomsbrokershouldfollowOUROIinstructiontodeliverthegoodstodoor报关行最快提前到货天通过报关并按照公司海运进口指示运送货物到门OIAfterdeliverygoods,truckershouldaskreceiversignreceiptorOIsendPODtocustomerfortheirsignature(Asperrequest)运送货物后卡车应该要求收货人签收后OI发送POD给客户签章确认(按要求)OIWhiledelivercargo,collecttodoorchargesfromreceiver如果运送货物向收货人收取到门费用OIOIOIOIAdvisetheconsigneetopreparethedocuments通知收货人准备文件Sendexpressmailtobrokerandhavethebrokerdoublecheck发送快递件给经纪人并让其检查GiveinstructiontoCustomsbrokertoletthemdeliverthegoodstodoor送说明给海关经纪人让他们运送货物到门AskreceiversignreceiptorSendPODtocustomerforsignature要求收货人签收或发送POD给客户签章CollectpaymentwhendeliverCargo运输货物时收费。OIPROCESSOIAFTERARRIVALREGULARSERVICEWRITTENPROCEDUREOIPROCESSOICLOSEFILEEXTERNALCHECKSHEETPROCESSPURPOSE:ToensureshptdetaileddataiscorrectinFWLorFAMSsystems确认运输细节FWLFAMS上数据的准确性Afterdoublecheck,providefullsetofcorrectionjobfiletoaccountingdept再次检查后提供财务部完整准确的工作文件Reservefullsetofjobfilesforfuturechecking存储完整的工作文件以便以后检查SCOPEThisprocessappliestoallregularoceanimportshipments适用于所有海运进口操作ISSUEFWLorFAMSdataisnotupdatedJobfilepassedtoaccountingismissingsomenecessaries工作文件送给财务部时丢失某些必要文件RELATEDFORMS,TOOLSDOCUMENTSTools:FWL,FAMS,LotusNotes,TelephoneFaxTERMSDEFINITIONSOICloseFile OIDoublecheckwithFWLorFAMSdata重新检查FWLFAMS上的数据OIOIshouldfilingnecessarydocincluding:OBL,HBL,FreightCost,FreightInvoice,Metasheet(ifany),etc归档必要的文件包括:OBL,HBL,运输费用运输发票OIOceanmanagerchecktheaccountingfileandpasstoaccountingdept海运部经理检查清算帐目文件并送给财务部OIOIDoublecheckwithFWLorFAMSdata再次检查FWLFWMS上的数据Checkandfilingnecessarydocs检查并归档必要的文件Managercheckandpasstoaccountingdept经理检查并送文件给财务部OIPROCESSOICLOSEFILEWRITTENPROCEDUREEND

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海运进口流程OI+Working+Procedure

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