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GTD Getting Things Done 尽管去做gtd_usage_0.6.pdf

GTD Getting Things Done 尽管去做gtd…

上传者: piggy25 2010-02-24 评分1 评论0 下载983 收藏10 阅读量1144 暂无简介 简介 举报

简介:本文档为《GTD Getting Things Done 尽管去做gtd_usage_0.6pdf》,可适用于人力资源领域,主题内容包含UsageofOpenNTFGTDtemplateforLotusNotesversionBarnaKovács

Usage of OpenNTF GTD template for Lotus Notes version 0.6 2006-2007 Barna Kovács <vonbraun@pszfz.bgf.hu> This template is a replacement of the standard Notes Mail template. The GTD extensions are based on the OpenNTF Mail Experience 7.02 template. Extensions has been made to make it a proper tool for realizing GTD tasks described in the book of David Allen: Getting Things Done. This template focuses on the basic concepts of Project, Next Actions and References. 1 Incoming 'Stuff' Sources of 'stuff' coming to the GTD system can be electronic documents (as e-mails or Memos in Lotus terms, coming to the Inbox) and any other kind of stuff. The latter can be represented by manually written Notes in this template. You can click New Note and write whatever you want in it. It will be placed in the Inbox as well. 2 Processing When you browse through your Inbox, making decisions of stuff lying there, you have the following options. 1. The stuff is garbage, just delete it 2. The stuff can be useful in the future, make it a Reference (-> Ref button) 3. The stuff is related to some project, assign it to the project (-> Project Ref button) By making a stuff to Reference you can give a Topic which solves as a classification in the hierarchy of References. Assigning a stuff to a Project you should give the project name. 3 Folders in the system Projects You can find three new folders on the left panel of the template. First one is Projects organizing your projects (In the GTD sense project is something you should do containing more than one steps). A Project contain Open Tasks and References. References are assigned in the Processing step in the Inbox. If you have given Topics, References are organized according to them. E-mail references also have the sender name indicated and all references have the size represented. Tasks (Actions in GTD terms) can be created from here by clicking the New Task button (more about this later). In the Open Tasks category you can see tasks with priorities (small numbers before the name), context (@Something) and if the task has a due date, it is shown after a -> sign. If a task is completed (click on the Task Completed button), it appears in the References section under the category of Completed Tasks. You can create a new project by simply creating some elements, like a new Task or a Reference or a Project Description. This latter is a description document containing your ideas about the objective, priority, target of the project and an indication of success. Comments and explanations are attached to the form. Next Actions In this view you can see your next steps (Tasks) to do in the order of expiration. Overdue Tasks have a notifying red exclamation mark instead of priority sign before their name. You can also see the Context, related Project and the status of the task. Of course you can create a new Task or mark it completed. For the better overview of your task, you can also use the By Project and By Context views which are categorized appropriately. References This folder contains references not assigned to projects (-> Ref button in Inbox or in the Projects folder). They are organized by Topic, otherwise the folder looks like the Inbox. 4 Stuff and document types Memo The normal incoming stuff type is Memo, which means your e-mails in your Inbox. When you assign it to a project or make it a reference, it gets two additional fields: Project and Topic and the assignment places it to the appropriate folder. You can write new Memo and you can use the Reply function in every folder. Writing a Memo or Reply involves the filling of Project and Topic fields. These new Memos and Replays are automatically moved into the appropriate folder and classified as you assigned in the fields. Note Note is just a text with a Subject written by you. I use it as the source of off-line stuff, like meeting notes, reminders, Todos that I want to process later, attached files and so on. If you create a note from your Inbox, it will be placed there so that you can process it later. If you create a new Note, you will have all the fields available. If the note is created in This way this Note is not placed in the Inbox but either in Projects or in References folder. If you fill the Project field, the destination will be the Projects folder, otherwise References. Task The GTD Next Actions are Tasks in this template. This means one step in the project. The original To Do form of OpenNTF Mail Experience has been reused, because this way the usual synchronization software remain usable without any modification. Of course more fields are present, a Context, Project and a Follow-up field have been introduced. Tasks should always been connected with a project. If you do not do this, it will appear in a (Not Categorized) project in the Projects folder. TODO: Follow-up is currently not used.

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