invitation letter (1)

nullInvitation Letters Invitation Letters Preparations for International ConferenceGeneral KnowledgeGeneral KnowledgeIntroductionIntroductionBefore the international conference, the conference host or organizer(s) will send invitation letters to famous scholars and experts in the field and invite them as keynote speakers to the conference. They will also invite other prospective authors to present their new ideas, valuable works, and ongoing research at the conference. These letters are formal letters and therefore should bear all the necessary information about the occasion(s), and express the host’s sincerity and hospitality toward the attendees. When you receive from the conference organizer, for various reasons you may accept or decline the invitation. Format of Invitation LettersFormat of Invitation LettersLetterhead : the address of the writer Date of writing Inside address: the name and address of the recipient Salutation Body of the letter: the occasion, time and venue the purpose of the invitation the conference theme/ arrangement the anticipated pleasure in meeting the recipient(s) Complimentary close Signature Enclosure (if any)Tips for writing an invitation letterTips for writing an invitation letternullMake sure invitation letters are cordial and enthusiastic. Failure to be positive might lead to a refusal. Send invitation letters out with ample advance notice, which will allow the invited persons adequate time to make preparations or reservations. nullAt the beginning of the invitation letter, you may extend the invitation before going into the details of the conference, which is one way of arousing the interest of the invitees from the very beginning. Or you may give a brief account of the relevant details, which enables the invitees to have a better idea of the occasion. Give the name of the conference, the time and the venue at the beginning. Do not use abbreviations in formal invitations except for name titles such as Mr., Mrs., Ms., and Dr. null(Optionally) Include any accommodations that will be made, such as lodging, meals and transportation with directions and a map if the location may be different to find. Give the name of the contact person along with phone numbers and address (including email) by which the person can be contacted. If you invite someone to speak at a conference/seminar, you should also mention the type of speech, the topic or the scope and how long the speech will be. nullIf a reply is required, place R.S.V.P. (Please reply) at the end of the invitation, often at the left corner. Check your letter for types or any other mistakes in language, such as grammar, spelling, structure, etc. Keep the letter concise, factual, and to the point with a polite tone. And use language and terminology familiar to the intended recipients. Sample DemonstrationSample DemonstrationA common invitation letterA common invitation letter Dear Delegate: The international Conference of GIS and Remote sensing in Hydrology, Water Resources and Environment (ICGRHWE) will be held at the Three Gorges Dam construction site, China from September 16 to 19, 2010. the Ministry of Water Resources of China, the International Association of Hydrologic Science, and more than 10 international and national organizations will sponsor this conference. Topics include Hydrology, Water Resources, Environment, GIS (Geographic Information System) and Remote Sensing, and Development of Yangtze River and Three Gorges Project, which cover most of the areas of Hydrology, Water Resources and Environment. (name, date, venue, sponsor, topics)null On behalf of the Local Organizing Committee (LOC), I sincerely invite you to attend ICGRHWE and present a paper(s). The deadlines for proposing special sessions and for submitting paper abstracts are October 31, 2009 and January 31, 2010 respectively. Please share this information with your colleagues and professionals you know who may have interest in this conference. I look forward to receiving you at the Three Gorges, China next year. Best regards Yangbo Chen Chairman, LOC of ICWRHWE An invitation letter to speakersAn invitation letter to speakers Sample 1 Invitation letter for an Academic Exchange ProgramSample 1 Invitation letter for an Academic Exchange ProgramEast-west Center 1601 East-west Road Honolulu, HI USA 96848 February 17, 2004 Mr. Lu Yi School of Foreign Studies Nanjing University 22 Hankou Road Nanjing 210096, China null Dear Mr. Lu Yi, On behalf of the Asian Studies Development Program, a partnership between the East-West Center and the University of Hawaii, I am pleased to invite you to participate in the Teaching about China and the United States international exchange program, June 28-July 19, 2004. Dr. Elizabeth Buck, Special Assistant to the President for Education, Professor Roger Ames, Professor of Comparative Philosophy at the University of Hawaii, and Professor Liu Qingguo, Professor of International Relations at Peking University, are co-directors of the institute, with Sigfried Ramler as institute coordinator. (the purpose of invitation) null The purpose of this program is to have Chinese and American faculty explore common issues during a three-week program to improve teaching about the US and China. After several days of orientation at Peking University for both groups of faculty, Chinese participants will visit the United States, especially, Washington, DC. and Youngstown, Ohio, while the Americans travel to Xi’an and Shanghai, China. At the conclusion, participants will meet in Honolulu for a final program and presentations. During your travel in the United States, there will be meetings and briefings with state and federal officials, journalists, business experts, and other professionals to provide a general overview of the United States. (conference arrangement) null The East-West Center will provide round-trip airfare from Beijing to the U.S., hotel accommodations in Washington, D.C. and Youngstown, Ohio, dormitory-style housing in Hawaii, all ground transportation related to the program, some meals in Hawaii and on the U.S. mainland, and a modest stipend of $500 to cover meals not covered by the program and incidental expenses. (charges) If you have any inquires or need any assistance, please do not hesitate to contact Cherylene Hidano, Program Officer at 808-944-7338, or email hidanoc@eastwestcenter.org. we look forward to welcoming you in Hawaii. (contact information) null Sincerely yours, (signature) Terance W. Bigalke Director and Dean of EducationSample 2 Invitation Letter for the 19th International Conference on Chemical EducationSample 2 Invitation Letter for the 19th International Conference on Chemical Education (Your address) April 20, 2006 Dear Professor Zuoming Liu, It is my pleasure, on behalf of the Organizing Committee, to invite you to attend the 19th International Conference on Chemical Education (19th ICCE), to be held in upcoming August 12 – 17, 2006, in Scoul, the Republic of Korea. I am writing to ask whether you are willing to present a talk in English at the conference. Invited talks will be one hour long, followed by a 20-minute question and answer session. null The theme of the 19th ICCE is “Chemistry and Chemical Education for Humanity”, in keeping up with our fast-changing world and continually expanding scope of the chemistry and chemical field. Chemistry is not only an essential tool and language as well as basic knowledge for the most of science and technology of our everyday life, but also an essential science for future generations to ensure their quality of life. In appreciation of your agreement to give a talk, the 19th ICCE will provide your local expense, including hotel accommodations, and meals during the conference, and free registration to the conference. null I am looking forward to seeing you in Seoul. Sincerely yours, (signature) Choo. H. Do Chairman of the Organizing Committee of the 19th ICCE Sample 3 Invitation Letter for the Conference on MathematicsSample 3 Invitation Letter for the Conference on Mathematics School of Mathematics and System Science Shandong University 27 Shanda Nanlu Jinan, Shandong 250100 P.R.China March 20, 2007 Professor George Smith, School of Mathematical Sciences The University of Nottingham University Park Nottingham NG7 2RD UK null Dear Professor George Smith, I am pleased to invite you to attend the Ninth International Conference on Finite or Infinite dimensional Complex Analysis to be held from July 24 to 28, 2007 in Jinan and Tai’an city, China. The conference is jointly organized by Shandong University and Shandong University of Science and Technology. null The conference will first be opened in Jinan, and then move to Tai’an. And you are cordially invited to attend the Jian part of the conference, July 24-26, 2007, at the Academic Exchange Center of Shandong University. You will be provided with local expenses, including hotel accommodation and meals for the duration of the conference. If you have any inquires, please contact our Conference Convener Ms. Song Mei at (86) 531 8836 xxxx or visit www.maths.sdu.edu.cn. null I look forward to seeing you in Jinan. Yours sincerely, (signature) Liu Donglin Organizing Committee Tips to write an invitation letterTips to write an invitation letternullA common letter of invitation should include: Details of event: time, place of the conference, organizers, sponsors, topics An invitation to participate in the conference. a cordial invitation and state briefly the wish to receive participants.nullAn invitation to speakers should include: Details of the event Compensation to the event: financial details Preparations prior to the visitUseful Expressions and Sentence PatternsUseful Expressions and Sentence PatternsExtending invitationExtending invitationI am pleased to invite you to attend our Annual Conference on Chemical Education to be held on November 1-4, 2005 in Atlanta. It is with great pleasure that I invite you to the 2nd Annual Computer Conference. This year’s conference will be held at Wuhan from March 23-26, 2007. On behalf of the School of Information, Yunnan University and Kunming Association for Science and Technology, I am pleased to invite you to attend and chair a session of the forthcoming 10th Joint International Computer Conference to be held in Kunming, Yunnan, from August 24 to 26, 2006. nullAs co-chair of the 36th Annual Meeting of the Association for Computational Linguistics, to be held in Hong Kong October 10-25, 2000, I am writing to ask whether you would be willing to present a talk in English at the conference as an invited speaker. It is my pleasure to invite you to appear on panel at the upcoming conference on English Teaching at Tertiary Level in the Chinese Context to be held in Beijing, September 12-13, 2004. nullIn light of your renowned research and your contributions in the field of GRIN polymers, we would like to formally invite you to serve as the invited speaker at the upcoming GRIN Materials Symposium. Ohio State University welcomes you to attend the Fourth Annual “Images of you: Multicultural Conference for Students on April 17, 2011.Purpose (of the conference)Purpose (of the conference)The conference aims at bringing together engineers and researchers with interests in the areas of chemical engineering and at promoting the exchange of ideas and experiences among them in the recent developments in their areas. The CE seeks/attempts to encourage scholarly interchange between Asianists located in the Midwest and promote Asian studies both at the university and secondary levels. The first International Workshop on Cross Layer Design 2007 provides a forum for researchers form academia, industry and government to present new ideas, valuable research on cross layer design. Expecting attendanceExpecting attendanceWe sincerely hope that you can accept this invitation. I do hope you can make time in your busy schedule to attend the conference and share your ideas on this topic on the panel. I very much look forward to meeting you here in the autumn. I would like to take this opportunity to strongly encourage your organization to attend this very important preparatory meeting.nullThis Conference Committee and I hope you will find your conference day educational and rewarding. We hope that you will be able to join us at this conference, and give us the benefit of your experience. Meals and accommodationsMeals and accommodationsThe CE would provide the cost of an economy class airfare from Beijing to the conference, hotel accommodations during the conference, and free registration to the conference. If you come to the symposium, your local expenses, including hotel accommodations, meals, and the conference fee will be covered by the organizers. Our department offers a fee and will, of course, reimburse your traveling and hotel expenses. You will be provided with a subsistence allowance and accommodations for the duration of the conference. Exercise Exercise Exercise 1Exercise 1Translate the following sentences into English. 很高兴代表组委会邀请您参加于2007年11月18-23日在上海复旦大学举行的网络文化与大学英语教学国际会议。 我作为会议主席之一，真诚地邀请您来参加这次会议。这次会议首先在香港开幕，然后移往广州。 我写此信的目的是想咨询一下您是否愿意作为嘉宾在会议上发言，发言时间为一小时，其中包括15分钟的问答时间。 会议主办方将提供北京至纽约的经济舱机票，免费注册以及会议期间的食宿。 如果有任何疑问或需要帮助，敬请与大会组织者Ms. Yinghui Zhang联系。电话（020）8411****， 电子邮件：Yinghuizhang@yahoo.com