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首页 Major Documents for project management

Major Documents for project management.doc

Major Documents for project man…

卦鯰謀秂ss
2018-04-29 0人阅读 举报 0 0 暂无简介

简介:本文档为《Major Documents for project managementdoc》,可适用于社会民生领域

MajorDocumentsforprojectmanagementDeptofICTIVE(TY)MajorDocumentsinprojectmanagementInitiationphaseFeasibilitystudy:Undertakentodetermineiftheprojectisaviableproject,theprobabilityofprojectsuccess,andtheviabilityoftheproductoftheprojectProjectcharter:Anofficial,writtenacknowledgementandrecognitionthataprojectexitsIt’sissuedbyseniormanagementandgivestheprojectmanagerauthoritytoassignorganizationalresourcestotheworkoftheprojectPlanningphaseProjectplan:Adocument,orassortmentofdocuments,thatconstituteswhattheprojectis,whattheprojectProjectmanagementplan:Adocumentthatdescribeshowtheprocurementprocesswillbemanaged,thetypeofcontracttouse,whatauthoritytheprojectteamhas,ifmorethanonecontractorwillbeused,andhowtheprocurementprocesswillbeintegratedwithotherprojectprocessesScopemanagementplan:AnalyzesthereliabilityandstabilityoftheprojectscopeDocumentstheprocessthatmanagesprojectscopeandchangestoprojectscope(outputfromSchedulemanagementplan:defineshowchangestothescheduleswillbemanaged(outputfromscheduledevelopment–planningphase)Costmanagementplan:describehowcostvarianceswillbemanagedItispartoftheprojectplan(outputfromcostestimation–planningphase)Qualitymanagementplan:PartoftheprojectplanQMPdescribeshowthePMteamimplementsthequalitypolicyFortheproject,itcoversa)qualitycontrolb)qualityassurancec)qualityimprovement(outputfromqualityplanningprocessPlanningphase)Communicationsmanagementplan(CMP):Anevolvingdocumentandasubsidiarycomponentoftheprojectplan,theCMPdescribeshowtohandleallcommunicationontheprojectItcanbeformalorinformal,detailedorhighlevel,dependingontheneedsoftheproject(outputfromcommunicationplanning,planningphase)RiskmanagementplanItdocumentsproceduresformanagingriskthroughouttheprojectItdetailsidentificationandquantificationofrisk,responsibilitiesformanagingrisks,howcontingencyplanswillbeimplemented,andhowreserveswillbeallocated(outputfromriskmanagementplanning,planphase)Staffingmanagementplan:describewhenandhowHRwilljoinandleavetheprojectteamResourcehistogramsthatshowresourcerequirements,theirusage,andavailabilityalongatimelineareoftenincorporatedintothestaffmanagementplanItispartoftheprojectplan(outputfromorganizationplanning,planningphase)HDinTNpagePQMDeptofICTIVE(TY)Organizationchart:displaysthereportingrelationshipsinagraphicformat(outputfromorganizationplanning,planningphase)Costbaseline:TheexpectedcostfortheprojectCostbaselinesareproducedduringtheCostBudgetprocess(planningphase)Workbreakdownstructure(WBS):AdeliverablesorientedhierarchythatdefinesthetotalworkoftheprojectEachlevelhasmoredetailedinformationthatthepreviouslevelActivitylist:AnextensionoftheWBSthatcontainsalltheactiviiesoftheprojectandadescriptionofteachactivityItisanoutputoftheActivityDefinitionprocessProjectnetworkdiagram:aschematicdelayoftheproject’sactivitiesandthelogicalrelationships(dependencies)amongthem(note:itisnotcalledaPERTchart)–activitysequenceprocess(planningphase)Projectschedule:includesataminimumtheplannedstartandexpectedfinishdatesforeachdetailedactivityItisusuallypresentedgraphicallyinoneofthefollowingformats:a)projectnetworkdiagramsb)barchartsc)milestonecharts(outputfromscheduledevelopment–planningphase)Projectstaffassignments–indicatewhowillworkontheprojectfulltime,parttime,orvariably(outputfromstaffacquisition,planningphase)Roleandresponsibilityassignments:assignmentofrolesandresponsibilities(outputfromorganizationplanning,planningphase)ResponsibilityAssignmentMatrix(RAM):TiesrolesandresponsibilitieswiththeWBSelementstoensurethateachelementhasaresourceassignedARAMisusuallydisplayedinchartfromOverallriskrankingfortheproject–indicatestheoverallriskpositionofaprojectrelativetootherprojectsbycomparingriskscoresOutputfromQualitativeRiskManagementStatementofwork(SOW):Containsthedetailsofaprocurementiteminclear,concisetermsandincludestheprojectobjectives,adescriptionoftheworkoftheproject,concisespecificationsoftheproductorservicesrequired,andprojectscheduleEitherbuyerorsellermaypreparetheSOWProcurementdocuments–solicitproposalsformpotentialbuyersDocumentsincludeRequestforproposal(RFP),Requestforquotation(RFQ),Invitationtobidding,invitationfornegotiation,contractorinitialresponseOthers:projectSOW,descriptionofthedesiredformatoftheresponse,requiredcontractualprovisions,evaluationcriteriatorateorscoreproposals(objectiveorsubjective),overallorlifecyclecost,technicalcapabilities,managementapproach,financialcapacityProposals(fromprocurement)–entailthesellerpreparingdocumentsthatdescribeitswillingnessandabilitytoprovidetheserviceorproductItbecomesanimportantpartoftheprojectrecordsItsomecases,theybecometheSOWInmanyevents,theproposalsareusedtodeveloptheformalcontracts(outputfromSolicitationPlanning)HDinTNpagePQMDeptofICTIVE(TY)Riskresponseplan:ThisplandocumentstheproceduresformanagingriskeventsItaddressesriskidentification,ownersandresponsibilities,resultsfromqualificationandquantificationprocesses,agreedresponsesforeachrisk,thelevelofresidualrisktoremainafterthestrategyisimplemented,budgetsandtimesforresponses,andcontingencyplans(outputfromriskresponseplan)ExecutingphaseupdatesScopestatementupdate:refinementsofthescopestatementActivitylistupdate:allowafeedbackloopifanetworkdiagramrevealsinstanceswhereanactivitymustberedefinedinordertodiagramthecorrectlogicalrelationshipsOutputfromactivitysequenceprocess(planningphase)Changerequests:formalrequests,usuallybythecustomerbutpossiblyalsofromotherteammembers,whichexpandorshrinkprojectscope,modifycostsandscheduleestimates,aswellasimpactresourcesTheserequestscanbeoralorwritten,directorindirect,externallyorinternallyinitiated,andlegallymandatedoroptionalProjectplanupdates:anymodificationstotheprojectplanortosupportingdetailCorrectiveaction:anyactionthatbringsyourexpectedperformancebackinlinewiththeprojectplanCorrectiveactionsareoutputsfromtheotherknowledgeareasandvariouscontrolprocessesQualityimprovements:ActionsthatincreasetheeffectivenessandefficiencyoftheprojectandprovideaddedbenefitstostakeholdersImplementingthemusuallyinvolvespreparingchangerequestsortakingcorrectiveactioninaccordwithproceduresforoverallchangecontrol(outputfromqualityassurance,executingphase)Sellerinvoices–submittedperiodicallyandrequestingpaymentforworkperformedThecontractdefinesinvoicerequirementsandsupportingdocumentPaymentrequests–IssueswhenprojectmanagerareusinganexternalpaymentsystemItistheresponsibilityoftheprojectmanagertointerfacewithaccountpayablefortimelypaymentstosellersControllingphaseChangerequests–askformodificationstosomedeliverableorobjectiveTheseformaldocumentscanalsoinvolvechangestoacontract,evenincludecontracttermination(outputfromperformancereporting–controllingphase)Processadjustments:ImmediatecorrectiveorpreventiveactionasaresultofQualityControlmeasurements(outputfromqualitycontrol,controlphase)Performancereports–containorganizedandsummarizedresultsofprojectreports,correspondence,documents,andmemosIfpossible,usechartsandgraphstosummarizeinformationThisalertstheteamtoissuesthatcouldcausefutureproblemsSomekeyHDinTNpagePQMDeptofICTIVE(TY)documentsarestatusreport,progressreport,trendreportandforecastreport(outputfromperformancereporting–controllingphase)ClosingphaseFormalacceptance–confirmsbycustomerbyformallyacceptsthecompletionoftheproject,thatallrequirementshavebeenfulfilled,andthattherequirementsofthedeliveringorganizationhavealsobeenmetTheserequiremayincludestaffperformancereviews,budgetcostreports,andlessonslearneddocuments(outputfromadministrativeclosure–closingphase)Lessonslearned:InformationtobedocumentedcancarryforwardtootherphasesandprojectsThisincludesthecausesofvariances,thereasonsbehindthecorrectiveactionchosen,andothertypesoflessonslearnedContractfile–acompletesetofindexedrecordsCompilethemforinclusionwiththefinalprojectrecordsPopulartoolandtechniquetoassistprojectmanagementSchedule:Activityonarrow(AOA):Adiagrammingmethodthatplacesactivitiesonarrows,whichconnecttodependentactivitiesusingnodesThisisalsoknownasthearrowdiagrammingmethod(ADM)Activityonnode(AON):Adiagrammingmethodthatplacesactivitiesonnodes,whichconnecttodependentactivitiesusingarrowsThisisalsoknownastheprecedencediagrammingmethod(PDM)Analogousestimation:Thistechniqueusestheactualdurationofasimilar,completedactivitytodeterminethedurationofthecurrentactivityThisisalsocalledtopdownestimatingandisaformofexpertjudgmentBenchmarking:ComparesprevioussimilaractivitiestothecurrentprojectactivitiestoprovideastandardtomeasureperformanceagainstInqualitymanagement,itisoftenusedtoderiveideasforqualityimprovementfortheprojectDecomposition:Theprocessofbreakingprojectdeliverablesdownintosmaller,manageablecomponentssothatprojecttasksandactivitiescanbeplannedandestimatedBottomupestimation:Everyactivityorworkitemisindividuallyestimatedandthenrolledup,oraddedtogether,tocomeupwithatotalprojectestimateThisisaveryaccuratemeansofestimating,providestheestimatesattheworkpackagelevelareaccurateHDinTNpagePQMDeptofICTIVE(TY)Budget:Discountcashflow:Comparesthevalueofthefuturecashflowsoftheprojecttotoday’sdollarsEarnedvalue:Ameasurementoftheproject’sprogresstodate,orthevalueoftheworkcompletedtodateEVM:ThemostoftenusedperformancemeasurementmethodItlooksatschedule,costandscopeQualitytoolsCauseandeffectdiagram:ShowstherelationshipbetweentheeffectsofproblemsandtheircausesDepictseverypotentialcauseandsubcauseofaproblemandtheeffectthateachproposedsolutionwillhaveontheproblemThisdiagramisalsocalledafishbonediagramoranIshikawadiagramFlowchart:AdiagramthatshowsthelogicalstepsthatmustbeperformedinordertoaccomplishanobjectiveItcanalsoshowhowtheindividualelementsofasysteminterrelateOthers:Checklist:ProvidesawaytodetermineiftherequiredstepsinaprocesshavebeenfollowedAlsousedtohelpidentifyrisksbycompilinghistoricalinformationfrompreviousprojectsDelphitechnique:AriskidentificationtechniqueusedtogatherinformationSimilartobrainstorming,onlyparticipantdon’tusuallyknoweachothernordotheyhavetobepresentatthesamelocationTeamConfigurationcontrolboard:AteamestimatedbytheorganizationthatisgiventheauthoritytoreviewallchangerequestsandapprovethemordenythemThisisalsoknownasachangecontrolboardHDinTNpagePQM

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