AMERICAN POWER DISPATCHER´S ASSOCIATION, Inc

AMERICAN POWER DISPATCHER´S ASSOCIATION, Inc AMERICAN POWER DISPATCHER’S ASSOCIATION, Inc. Upper Midwest Area Officer and Committee Duties DUTIES OF THE UPPER MID-WEST AREA OFFICERS PRESIDENT: The Area President shall preside at all meetings of the Area and the Area executive committee. The President shall report at all semi-annual meetings concerning the activities of the Area. The President shall appoint all committee members and is an ex-officio member of all committees. VICE-PRESIDENT: The Area Vice-President shall assist the President whenever possible in the discharge of his/her duties. In the absence of the President, the Vice-President shall act in his/her place. The Area Vice-President shall be responsible for the recruitment of new members within the Area. The Area shall provide the Vice-President with material to carry out this function. The Area Vice-President shall be responsible for the recruitment and scheduling of the UMW APDA semi-annual meeting hosts. SECRETARY: The Area Secretary shall take care of all official documents of the Area, shall conduct all correspondence and enter into the records of the Area, the minutes of all meetings of the Area and committees. The Secretary shall also prepare and present to the membership of the Area at the semi-annual meetings a report of his/her doings. The Area Secretary is automatically a member, and is secretary, of the Area Dispatcher Training and Education Committee. The Area Secretary shall forward to the National Secretary a copy of the minutes of all Area meetings and notify the National Secretary at least 60 days in advance of the dates and place of all Area meetings. DUTIES: 1. Records and maintains minutes of APDA & DTEC meetings 2. Mail pertinent information to all contact people, Area and National officers, and the Log editor. 3. Order nametags and award plaques as needed. 4. Keep contact people informed of Area and National meetings, and other information, as required. 5. Work closely with Treasurer on membership and other related duties. TREASURER: The Area Treasurer shall pay for all expenses, supplies and equipment for the Area, pursuant only to a general or special authorization by the Area membership. The treasurer shall prepare and present to the membership of the Area at the semi-annual meetings a report of all receipts and disbursements made of the funds (including the Scholarship Fund) of the Area. The Area Treasurer shall maintain a list of members in good standing. The Area Treasurer shall supply to the National and Area Secretaries on March lst and September lst an up-to-date mailing list of all Area members. DUTIES: 1. After the fall UMW APDA meeting, do closeout of current year, final membership count, send national dues, etc. 2. The first week of December, send letter for dues request. (Dues payable January lst, delinquent April 1) 3. As dues come in, process dues receipts for members. 4. Notify Area Secretary of new life members. 5. Area trustee can request reimbursement for expenses to a National meeting (up to an amount set by the membership). The Host company, of an Upper Midwest Area Meeting, can request monetary support if 6. they need it. Additional funding can be requested from the National Association for a national meeting (limits set by the membership). 7. Submit to the National Association for all expenses incurred on behalf of National business. 8. Maintain the following supplies when available: a. APDA pins (20-30 each year) b. Membership cards (350 each year) c. Decals (300 every-other year) d. Envelopes and stationary e. Logo Patches -available for sale f. Bylaws Books (20-30 copies each year) 9. Flower reimbursement for deceased members. 10. Maintain UMW Area account(s) and reconcile bank statement. 11. Notify National Treasurer of new retirees, send Life membership card to retiree. 12. Have on file quarterly trust fund statements. 13. Other duties, as assigned. AREA TRUSTEE Serves as a member of the National Board of Trustees. DUTIES: 1. Attends all National meetings as a representative of the Area. 2. Provides a report of the National meetings to Area membership. 3. Requests reimbursement for expenses to attend the National meetings (up to the amount as approved by membership) from the National and/or Area Treasurers. 4. Attend DTEC meetings. ALL OFFICERS All officers are members of the Area Executive Officer Committee. Officers shall have no authority, nor shall any other person, to purchase, rent or contract for equipment or supplies, or create any obligations upon the credit of the Area, except upon the authority of the membership of the Area given at a regularly called meeting thereof. All records of the Area Secretary and the Area Treasurer, including minutes of each meeting, record of all votes, and finances shall be made available to all members and to be open to inspection by any member at any reasonable time. Each Area Officer will submit a complete detailed description of the responsibilities and duties of his/her position to the DTEC chairperson prior to the Spring DTEC meeting before the end of his/her term. PUBLIC RELATIONS The Area Public Relations Officer shall keep a photomontage of all Area-sponsored meetings and activities. This photographic record shall be made available to the Area membership at all semi-annual meetings. The Area Public Relations Officer shall supply the Area Log editor with photographs of Area meetings and activities, maintain all historical events of the Area (1 copy of every APDA Log), and submit to the Log editor any articles that may be newsworthy. AREA LOG EDITOR Shall supply the National Log Editor with current Area information. COMPANY CONTACT PERSON (Area Representative): 1. Update mailing list of members and retirees with the submittal of dues. 2. Inform Area officers of upcoming retirement of members. 3. Ensure dissemination of information to all company members of APDA correspondence. 4. Timely response to all information requested by the APDA. 5. Order flowers on behalf of the APDA for deceased members and request reimbursement from the Area Treasurer. 6. Contact and distribute APDA information to any potential new members within his company. 7. Inform the Area Secretary of any serious illness of members. 8. Annually remind company members of the National & Area Scholarship details. BANKING: The funds of the Upper Mid-West area shall be kept by the Area Treasurer in a checking account in the bank of his/her choosing in the name of the Area. Resolutions of authority to the bank shall provide for withdrawal upon the signature of the Area Treasurer or the Area President. Insofar as this Area is concerned, however, the Area President shall not have authority to sign checks except upon the disability of the Area Treasurer. COMMITTEES EXECUTIVE COMMITTEE Consists of the Area President, Vice-President, Secretary, Treasurer, and Trustee. DUTIES: 1. Meets before each area meeting to set the agenda for the business meeting. NOMINATING COMMITTEE Appointed by the Area President as needed. DUTIES: 1. Prepare a slate of candidates for nomination for Area and National offices as needed. SCHOLARSHIP SELECTION COMMITTEE Consists of one UMW APDA officer, one DTEC member, and one UMW APDA member, all to be appointed by the Area President. DUTIES: 1. Select scholarship recipient from applicant pool. (See scholarship guidelines) AUDIT COMMITTEE Consists of two members appointed by the Area President. DUTIES: 1. Performs audit of the Area Treasurer’s books at end of term and other times requested. 2. Provides report to the membership at the Fall Area meeting following election of officers. DISPATCHER TRAINING AND EDUCATION COMMITTEE The Upper Midwest Area APDA Dispatcher Training and Education Committee consists of the following: 1. Area President is automatically a member. 2. Area Secretary is automatically a member and the secretary of the committee. 3. Six members appointed by Area President to a three-year term. A. No member shall serve more than two consecutive terms without going off the committee for a period of one year. B. The six appointed members shall not hold another office within APDA while serving on the DTEC Committee. 4. Chairman and Vice Chairman of the Committee will be elected from the six appointed members for a term of two years and their terms shall run concurrently. The Vice Chairman will assist the Chairman with his/her duties. In the absence of the Chairman, the Vice Chairman will act as Chairman. A. Chairmanship and Vice Chairman shall rotate every two years. B. A member shall have been a member of the committee for at least one year prior to being elected Chairman. C. A member shall not be elected to the Chairmanship in the last year of their second term. D. The passing on of the chairmanship shall take place after the Fall meeting. 5. The committee shall try and hold three meetings per year. A. Winter meeting B. Spring meeting prior to Spring APDA meeting. C. Fall meeting prior to Fall APDA meeting. 6. DTEC has been authorized an operating budget by the area membership. The Upper Midwest Area APDA Dispatcher Training and Education Committee Goal, Objectives, and Methods are as follows: GOAL: To help the APDA membership achieve its stated objective and purpose of encouraging and promoting the formulation, attainment, and maintenance of higher professional standards among System Operators in the Upper Midwest Area APDA, with the purpose of facilitating the interchange of ideas and information for the advancement of knowledge and betterment of the electrical utility industry. OBJECTIVES: 1. To maintain DTEC communications with system operators and determine the most immediate and important educational needs of the members. 2. To advise the MAPP System Operator Training Working Group of the findings of the committee and propose ideas and suggestions for improving system operator training on an informal basis. 3. To examine and review current training tools and methods currently utilized by members and look into new material that can be made available or developed. DUTIES: 1. To be a part of the agenda at the Upper Midwest APDA business meetings. 2. To meet approximately three times each year. 3. To provide minutes of the DTEC meetings to the general membership through the Area Secretary and MAPP SOTWG through the DTEC chairman. 4. To provide assistance to host companies for general meetings as requested. 5. To review and approve the general meeting agendas of the host company. 6. Administer and promote the UMW Area APDA Scholarship Trust Fund. 7. Periodically review and update goals, objectives and methods of DTEC. STATEMENT OF PHILOSOPHY System Operators are going to make or break a training program. Therefore, System Operators must be consulted in every phase of training projects, including needs analysis, development, implementation, and evaluation. It is not enough to talk about the importance of System Operator input. We must actively encourage participation and be responsive to the concerns expressed by System Operators. Effective response to the training concerns of System Operators requires careful listening and meaningful follow-up. Motivation and cooperation can be enhanced through joint participation of trainers and System Operators in setting training objectives and selecting training task. DTEC recognizes that productive training depends on the successful application of adult learning principles. Therefore, trainers have a responsibility to ensure that programs are designed to take full advantage of the known principles of adult learning. To the extent that a simulator accurately represents a given power system, simulation can be a valuable training tool for learning about and practicing responses to a variety of operating situations; some of which occur very infrequently. DTEC recognizes that not all companies have the resources to make state-of-art simulators available for System Operator training. For those that do, however, simulation is strongly recommended. Compiled by the Upper Midwest Area Dispatcher Training and Education Committee Spring 1990 Revised: 09/12/01