Building and Content - ODIS Home Page

Building and Content - ODIS Home Page SUBJECT: PAGE: BUILDING AND CONTENT 1 of 4 (Effective January 1, 1995) REFERENCE: O.C.G.A. 50-16-8 1. Background: The State Insurance and Hazard Reserve fund, created by the General Assembly in 1965, is the State's first self-insurance fund set up to insure State property. The philosophy of the State's Insurance and Hazard Reserve fund, from its beginning, is to protect, from catastrophic losses, all real and personal property of every kind and description, whether owned by the State or in the State's complete care, custody and control. It is not the intent or purpose of this policy to be a maintenance contract for normal and expected wear and tear. 2. Exclusions: (Partial List) a. Money, securities, gold or silver bullion; b. Vehicles and trailers tagged for highway use; c. Standing timber, growing crops, animals, aircraft, watercraft, property-in-transit, fine artwork, and antiques at an appraised value; d. Mysterious disappearances, shortage or other loss, the proof of which depends solely upon inventory shortages or discovery; e. Wear, tear, vermin and gradual deterioration; f. Damage sustained, due to and resulting from any normal routine repairing, servicing or testing; and g. Any uninsured cause or causes, whether direct or indirect, resulting in any physical damage. h. Personal property of state employees 3. Insured: The Georgia General Assembly has mandated that all State entities must participate in the program of self-insurance in order to insure permanently located State owned buildings and contents. All State real and personal properties, including inventoried and non-inventoried supplies, must be listed on the State's property insurance register of realistic "REPLACEMENT" cost (means the amount it would take to replace the damaged or destroyed property with property of like kind and quality). The State's property register lists all buildings and contents owned by DHR so that the total exposure to loss can be determined. 4. Coverage: The Building Coverage is based on the actual cost to repair or replace a structure. The Content Coverage is based on the actual replacement cost of "like kind and quality" at the time of the loss. SUBJECT: PAGE: BUILDING AND CONTENT 2 of 4 (Effective January 1, 1995) REFERENCE: O.C.G.A. 50-16-8 5. Explanation of Coverage: The coverage provided under this policy insures the contents when in a building. There is a $1000.00 deductible per occurrence for all perils. a. Covered Causes of Loss: (1) Fire (2) Lightning (3) Windstorm or hail- winds of at least 40 MPH (4) Explosions (5) Riot or civil commotion (6) Hail and falling ice (7) Flood (Covers a general and temporary condition of partial or complete inundation of normally dry land areas from the overflow of inland or tidal waters, the unusual and rapid accumulation or runoff of surface waters from any source and mud slides which are caused or precipitated by accumulations of water on or under the ground.) (8) Earthquake (9) Collapse (10) Limited Radioactive Contamination (11) Boiler and Machinery (12) Vandalism and Malicious Mischief (13) Smoke Damage (14) General Water Damage in Structures (The cost of restoring the portion of the plumbing piping or fixtures, roof structure, etc. causing the water damage is not covered or reimbursed.) SUBJECT: PAGE: BUILDING AND CONTENT 3 of 4 (Effective January 1, 1995) REFERENCE: O.C.G.A. 50-16-8 (15) Theft Coverage - conditional coverage (a) Must be forced entry into outer perimeter of building, and (b) the forced entry must be documented in a police report, and (c) the stolen item(s) must be listed on the Department’s property register prior to the loss (only items with a value of $1,000.00 or more are listed on the property system). NOTE: ALL THREE CONDITIONS ABOVE MUST BE MET IN ORDER FOR THERE TO BE THEFT COVERAGE. 6. Policy Period: Renewal is automatic each year on July 1. The annual update to individual property and content registers is February and March of each year. 7. Limits of Liability: a. $3,000,000.00 per occurrence, b. $5,000,000.00 annual aggregate, and c. $500,000,000.00 in purchased umbrella catastrophic coverage. 8. Notice of Claim: a. All losses must be reported within 7 days of the loss to: DHR Risk Management Georgia Department of Human Resources Office of Facilities & Support Services 2 Peachtree Street, NW, Suite 29.494 Atlanta, Georgia 30303-3142 Phone Number: (404) 651-8089 Fax Number: (404) 657-6215 E-Mail Address: cdreid@dhr.state.ga.us DHR Risk Management Manual SUBJECT: PAGE: BUILDING AND CONTENT 4 of 4 (Effective January 1, 1995) REFERENCE: O.C.G.A. 50-16-8 b. All telephone reports must be followed-up in writing. The determination of insurability of loss will be made and specific instructions will be issued regarding coverage and method of replacement. 9. Insurance Reimbursement: Claims for reimbursement must be supported by a Field Purchase Order (FPO) or a paid receipt with a copy of the canceled check attached. Unless unusual circumstances exist such as fire, flood, etc., your claim for reimbursement must be submitted as one total claim. ALL REPAIR WORK OR REPLACEMENT PURCHASES MUST BE COMPLETED AND ALL THE REQUIRED DOCUMENTATION SUBMITTED OF YOUR LOSS DATE. TO DHR RISK MANAGEMENT WITHIN 90 DAYS CLAIMS FOR REIMBURSEMENT RECEIVED AFTER THE 90 DAY CUT OFF DATE WILL NOT BE REIMBURSED. DHR Risk Management Manual