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[Office.2010.官方指南].Microsoft.SharePoint.Workspace.2010.Product.Guide_Final.pdf

[Office.2010.官方指南].Microsoft.Sh…

上传者: xiajiajun_2010
638次下载 0人收藏 暂无简介 简介 2011-12-28 举报

简介:微软office 2010官方指南,英文版。大家各取所需吧!

MicrosoftSharePointWorkspace2010ProductGuideMicrosoftSharePointWorkspace2010:AnOverview................................................................................1SharePointWorkspace:At-a-Glance...............................................................................................................3SyncwithSharePoint2010sites....................................................................................................................................3TakeallorsomeofyourSharePointsitecontentoffline.....................................................................................3AddcontentwithDirectFolderAccess.......................................................................................................................3Searchallavailablespaces...............................................................................................................................................3Simplifiedlog-in...................................................................................................................................................................4MicrosoftSharePointMobile2010...............................................................................................................................4Grooveworkspaces.............................................................................................................................................................4Geteasieraccesstotherighttools,attherighttime...........................................................................................4Workondocumentsknowingnooneelsecan.......................................................................................................4DisplayyourLaunchbartomovebetweenyourworkspaceswithease...........................................................5CustomizewithMicrosoftOfficeBackstageview...................................................................................................5SharePointWorkspace2010:ACloserLook..................................................................................................6SavetimesyncingyourSharePoint2010sitestoSharePointWorkspace.....................................................6SharePointWorkspaceSynchronizationDetails.......................................................................................................6SharePointWorkspaceandtheODC............................................................................................................................7SharePointWorkspaceandMicrosoftSyncFramework........................................................................................8ServerPerformanceSupport............................................................................................................................................8InfoPathFormseasilysyncedfromSharePointServer2010sites.....................................................................9Supportforcheckinandcheckout...........................................................................................................................10ReviewSharePointproperties.......................................................................................................................................11Streamlinedcommunications.......................................................................................................................................11Improvedlanguagesettings..........................................................................................................................................12Simplifiedlog-in.................................................................................................................................................................12WindowsSearch.................................................................................................................................................................12ImprovedRibbon...............................................................................................................................................................15NewMicrosoftOfficeBackstageView.......................................................................................................................15Conclusion.........................................................................................................................................................19WheretoFindIt...............................................................................................................................................20VersionComparison........................................................................................................................................23SharePointWorkspace2010FAQ..................................................................................................................24FeatureRequirements/Disclosures...............................................................................................................32OfficeMobile2010............................................................................................................................................................32Linksprovidedinthisproductguide.........................................................................................................................321MicrosoftSharePointWorkspace2010providesadesktopexperienceforMicrosoftSharePointServer2010andMicrosoftSharePointFoundation2010thatsynchronizescontentwithSharePointdocumentlibrariesandlists.SharePointWorkspaceexpandstheboundariesofeffectivecollaborationbyofferingbothonlineandofflineaccesstoyourSharePointcontent.YoucansynchronizedocumentlibrariesandliststoyourPCinaSharePointworkspace,workwiththecontentlocally,andthensynchronizeeffortlessly,andonaregularbasis,withyourSharePointServer2010whenconnectedonline.WorkingacrossteamsisalsomucheasierwhenyoucancreatedocumentsfromSharePointWorkspaceandautomaticallysynchronizechangestoSharePointServer2010—ensuringthatallteammembersworkingwiththeSharePointsitehavethelatestversions.Whenyouaredisconnected,oroffline,fromaSharePointserver,changesinyourSharePointworkspacesarestoredlocally(orcached)untilthenexttimethatyouconnecttotheserver.Onceconnected,yourchangesaresynchronizedautomatically.SharePointWorkspace2010alsoletsyoucreateadhoc,Groovecollaborationworkspaces.WithGrooveworkspacesyoucancollaboratewithinternalandoffsiteteammembersaswellasexternalpartnersusingasharedworkspace.Thisfeaturedoesn’trequireSharePointServer.Grooveworkspacescontinuetoleveragethepowerofpeer-to-peerfeaturesfoundintheearlierrelease.TeamsusingGrooveworkspacescanbringtogetherallteammembers,tools,andinformationinoneplace.AGrooveworkspacecankeepteamsuptodateautomaticallyandefficiently,andenablethemtoworkanywhere,anytime,andwithanyone,sotheyspendlesstimecoordinatingandmoretimeworking.Inessence,youaregettingtwogreatproductsinone.WithSharePointWorkspace,youaccessthepowerandbreadthofSharePointServer-basedcollaborationalongwithad-hoc,dynamicsmallteampeercollaboration.SharePointWorkspace2010ushersinanewworldofcollaborationforyouandyourteams—onethatisbackedbythepowerofSharePointServer2010andthemobileeaseofSharePointWorkspace.2InchangingthenameofMicrosoftOfficeGroovetoMicrosoftSharePointWorkspaceinOffice2010,MicrosoftsetsthestageforalloftheexcitingnewfeaturesandchangesyouwillreadaboutinthisGuide.AttheheartofthechangearethenewfeaturesthatmakeiteasyforyoutoworkwithSharePointdocumentlibrariesandlistsoffline.Thenewnamereflectstheseconnectionsandbringsyouanewworkexperience.YoucanaccessthevalueandthepowerofSharePointServer2010inaSharePointworkspaceinstantly—it’sallthereinthename.Inaddition,youcancontinuetousethepeersharingfeaturesinGrooveworkspacesforad-hoccollaborativeefforts.3SharePointWorkspacemakesiteasiertobringpeopletogetherandincreaseworkqualitybyhelpingyoueffectivelycaptureideasacrossteams.SyncwithSharePoint2010sitesWithjustafewclicks,youcansynchronizeSharePointlibrariesandliststoyourcomputer.WhenyouupdatedocumentsandlistsinaSharePointworkspacewhileonline,yourupdatesaresynchronizedwiththeserverimmediately.TakeallorsomeofyourSharePointsitecontentofflineASharePointworkspaceallowsyoutoaccessSharePointsitecontentonyourlocalcomputerevenifyouaren’tconnected.Contentcanincludedocumentlibrariesaswellasanumberoflisttypes.ASharePointworkspaceisyourownpersonal,synchronizedcopyofaSharePointsite.YoucancreateaSharePointworkspacedirectlyfromtheSharePointsiteyouwanttosynchronizetoyourlocalcomputer.Or,youcancreateaSharePointworkspacefromtheSharePointWorkspaceLaunchbar.Eitherway,youcanconfigurethecontenttosynctoyourcomputer.AddcontentwithDirectFolderAccessUsingWindowsExplorer,youcanworkwithyourfilesfromaSharePointsite,viewtheminyourlocalfolders,orevensavefilesfromotherapplicationsintothosesamefolders.SharePointWorkspacecapturesthecontentandhandlessynchronizingthecontentbacktoyourSharePointsite.SearchallavailablespacesEasilysearchthroughyourSharePointworkspacesusingWindowsSearch.Youcancustomizeyoursearchqueriestopinpointyourresultsexactly.4Simplifiedlog-inWhenyoustartSharePointWorkspace2010,youareautomaticallyloggedintoyourSharePointWorkspaceaccount.SharePointWorkspaceusesthesameusernameandpasswordcredentialsthatyousupplywhenyoustartupyourcomputerandlogintoWindows.MicrosoftSharePointMobile2010AccessSharePointworkspaces,browsethroughdocumentlibraries,andopen,editandsavedocumentswithafamiliarexperiencedesignedformobiledevices.GrooveworkspacesGrooveworkspacesenableyoutocollaboratedirectlywithteammemberswithoutSharePointServe2010.Geteasieraccesstotherighttools,attherighttimeNewandimprovedfeaturescanhelpyoubemoreproductive,butonlyifyoucanfindthemwhenyouneedthem.Fortunately,theenhanced,customizableRibboninSharePointWorkspace2010makesiteasytouncovermorecommandssoyoucanfocusontheendproduct,nothowtogetthere.WorkondocumentsknowingnooneelsecanWhenyouareworkingwithothers,it’sagoodideatocheckoutthecontentinyourSharePointworkspacetoavoidcreatingeditingconflictswithotherpeoplewhomighthaveaccesstothesamecontentontheSharePointsite.SharePointWorkspaceprovidesdocument-lockingcapabilitywithjustaclickontheRibbon.CheckoutcontentfromyourSharePointServer2010siteandletothersknowyouareworkingonit.Reviewtheversionhistoryforcontentatanytime.5CheckinupdatedcontenttotheSharePointsitewhenyouhavefinishedyourworkorreleasethecontentyouhavecheckedoutwithoutsavingyourchanges.DisplayyourLaunchbartomovebetweenyourworkspaceswitheaseUsetheLaunchbartocreatenewandmanageexistingworkspaces.YoucancreateSharePointworkspacesorGrooveworkspacesrightfromtheLaunchbar.Youcanalsosearchyourcontent,orevenmanageyourGrooveworkspacecontacts,withoutleavingtheLaunchbar.Quicklyviewanddeterminewhat’sNewandUnread.WhenyouchoosetosynchronizesitestoyourPC,theyareautomaticallyindexedlocallybyWindowsSearch.CustomizewithMicrosoftOfficeBackstageviewThenewMicrosoftOfficeBackstageviewcanhelpyoucustomizeyourSharePointWorkspace2010experience,allfromoneconvenientlocation.6SavetimesyncingyourSharePoint2010sitestoSharePointWorkspaceTherearemanywaystosetupandsyncyourSharePointworkspaces.SharePointWorkspaceisoptimizedtosynchronizethecontentfromaSharePoint2010sitetoyourlocalcomputerallowingyoutochoosefromlistsandlibraries.ThelayoutofaworkspaceissimilartotheSharePointsite.TheLaunchbarprovidesaccesstoandstatusinformationforallofyourworkspaces.YoucancreateaSharePointworkspacefromaSharePointsite.Or,youcancreateaSharePointworkspacefromtheLaunchbar.WhenyouusetheLaunchbar,youmustspecifytheWebaddressoftheSharePointsiteyouwanttosynchronizetoyourlocalcomputer.ContentupdatesinaSharePointworkspaceareautomaticallysynchronizedtotheSharePointServer2010site.YoucanalsomanuallysynchronizecontentbetweentheSharePointworkspaceandtheSharePointsiteatanytime.SharePointWorkspaceSynchronizationDetailsWhenitcomestosynchronizingyourcontent,youcanbesurethatSharePointWorkspacewillgetcontentwhereitneedstogo,asyourpermissions,servers,andconnectivitywillpermit.ThefollowingsectionsprovideimportantdetailaboutwhereSharePointWorkspacestoresdataandmoredetailaboutthesynchingprocess.SharePointWorkspacehasthreelocationswhereitcanstoredata:TheOfficeDocumentCache(ODC)fordocuments.TheSharePointWorkspacestoreforlistitems,views,andschemas,forexample.TheBusinessConnectivityService(BCS)storeforexternallists,virtuallists,andBusinessConnectivityServices.7Eachstoreusesadifferentprotocolwhensynchronizingcontent.TheODCusesFileSynchronizationviaSOAPoverHTTP(FSSHTTP).SharePointWorkspacesusetheMicrosoftSynchFramework,andtheBusinessConnectivityServicesusetheirownprotocol.SharePointWorkspaceandtheODCSharePointWorkspaceusestheMicrosoftOfficeDocumentCachetomanagethedocumentsyoudownloadtoyourlocalPC.TheOfficeDocumentCacheallowsforefficientsynchronizationofdocumentsbetweenaSharePointworkspaceandtheSharePointserver.FordocumentsstoredintheODCandsynchronizedusingFSSHTTP,SharePointWorkspaceusesthestoreincombinationwithsynchronizationtoprovidethefollowing:Documentincrementalsync–OnceadocumentisdownloadtoaSharePointWorkspace,onlychangesaresynched.DocumentsareidentifiedbytheirHTTPURLdirectlyonyourlocalPC.Thispreventsusersfromgettingmultiplecopiesofthesamedocument,withconflicts.Auto-merge–IftwouserseditaMicrosoftWordorMicrosoftPowerPointdocumentoffline,editscanbemergedoncethey’rebackonline.Co-authoring–SimilartoAuto-mergeinpreventingconflicts,co-authoringallowstwouserstoeditaMicrosoftWordorMicrosoftPowerPointdocumentonline,inanactive,co-authoringsession.Adaptivesync–Ifyouareonline,editsthatyousavearesynchedimmediately.Ifyouareworkingoffline,youchangesaresynchedonceyouarebackonline.Tomaintainperformance,MicrosoftlimitsthenumberofdocumentsyoucanstoreinSharePointWorkspacetoapproximately500documents(dependingondocumentsize).Ifyouexceedthislimit,SharePointWorkspacedisplaysawarningmessageontheLaunchbareachtimeyoustartSharePointWorkspacetoremindyouthatyouneedtofreeupspace.Youcanignorethismessageandcontinuetowork;however,thismayimpactperformance.8SharePointWorkspaceandMicrosoftSyncFrameworkTheMicrosoftSyncFramework(MSF)synchronizesothercontent,includingthestructureofthesite,views,andlistitemsthatarealsostoredinSharePointWorkspace..TheMSFprovidesanumberofsynchoptionsdependingonyouractivityintheworkspace.Forexample,whenyouopenaworkspace,SharePointWorkspacerefreshedsynchronizedtoolsimmediately.Ifyoucontinuetobeactiveintheworkspace,SharePointWorkspacesyncsyourcontentwiththeservereverytenminutes.Ifyouhavetheworkspaceopenbuthavenotbeenactiveforawhile,SharePointWorkspacesyncsthecontenteverytwentyminutes.Ifyoudonothavetheworkspaceopen,SharePointWorkspacesyncsthecontenteveryfiftyminutes.ServerPerformanceSupportWhenimplementinganysystemthatdownloadscontentfromaservertoclients,akeyrequirementistobesurethattherequestsfromtheclientsdonotoverwhelmtheservercausingadenialofserviceforotherusers.SharePointWorkspacerespectsthehealthreportedbytheSharePointserverandwillautomaticallylengthenitssyncintervalifserverindicatesthatitisbusy.9InfoPathFormseasilysyncedfromSharePointServer2010sitesSharePointworkspacesenableyoutoautomaticallysynchronizelistsfromSharePointServer2010.IfthoselistsareupgradedwithInfoPathforms,SharePointWorkspaceautomaticallydownloadsthoseformsaswellforuseonyourPC.TheformscontainallofthefieldsandfeaturesavailablefromtheSharePointlistwhenyoudownloadthemtoSharePointWorkspace.Iftheformsaresubsequentlyupdatedontheserver,SharePointWorkspacewillsynchronizethelatestversionsofthoseformsaswell.Figure1-SyncInfoPathformsinSharePointandSharePointWorkspace.10SupportforcheckinandcheckoutWhenyouareworkingwithothers,it’sagoodideatocheckoutcontentinaSharePointworkspacetoavoidcreatingeditingconflictswithotherpeoplewhomighthaveaccesstothesamecontentontheSharePointsite.Figure2-CheckoutcontentfromSharePointtoworkoninSharePointWorkspace.11ReviewSharePointpropertiesSharePointWorkspace2010automaticallysynchronizesafile’spropertiesfromtheSharePointServer2010sitesoyoucanreviewthemwithease.Figure3ViewSharePointFilePropertiesinSharePointWorkspace.StreamlinedcommunicationsPresenceinformationisavailablefromtheLaunchbarorinGrooveworkspaces.Youcanviewtheavailabilityofcontactsthroughrichpresenceinformationandinitiateaconversationthroughinstantmessagingorvoicecalls,allwithoutleavingSharePointWorkspace.1Hoveroverapresenceicontodisplayacontactcardthatcanbeusedtoinitiateaconversation.QuickTip:TheGroove2007messagingsystemisstillavailable.Right-clickanycontactorworkspacememberandthenclickSendMemberMessage.1Instantmessagingrequiresoneofthefollowing:OfficeCommunicationsServer2007R2withOfficeCommunicator2007R2,WindowsLiveMessenger,oranotherinstantmessagingapplicationthatsupportsIMessenger.VoicecallsrequireOfficeCommunicator2007R2oraninstantmessagingapplicationthatsupportsIMessengerAdvanced.12ImprovedlanguagesettingsSimplifyandcustomizeyourmultilingualexperiencewithHelp,Display,andimprovedtranslationtools.MultilingualuserscaneasilyaccessasingledialogboxinSharePointWorkspace2010,wherepreferencescanbesetforediting,

[Office.2010.官方指南].Microsoft.SharePoint.Workspace.2010.Product.Guide_Final.pdf

[Office.2010.官方指南].Microsoft.Sh…

上传者: xiajiajun_2010
638次下载 0人收藏 暂无简介 简介 2011-12-28 举报

简介:微软office 2010官方指南,英文版。大家各取所需吧!

MicrosoftSharePointWorkspace2010ProductGuideMicrosoftSharePointWorkspace2010:AnOverview................................................................................1SharePointWorkspace:At-a-Glance...............................................................................................................3SyncwithSharePoint2010sites....................................................................................................................................3TakeallorsomeofyourSharePointsitecontentoffline.....................................................................................3AddcontentwithDirectFolderAccess.......................................................................................................................3Searchallavailablespaces...............................................................................................................................................3Simplifiedlog-in...................................................................................................................................................................4MicrosoftSharePointMobile2010...............................................................................................................................4Grooveworkspaces.............................................................................................................................................................4Geteasieraccesstotherighttools,attherighttime...........................................................................................4Workondocumentsknowingnooneelsecan.......................................................................................................4DisplayyourLaunchbartomovebetweenyourworkspaceswithease...........................................................5CustomizewithMicrosoftOfficeBackstageview...................................................................................................5SharePointWorkspace2010:ACloserLook..................................................................................................6SavetimesyncingyourSharePoint2010sitestoSharePointWorkspace.....................................................6SharePointWorkspaceSynchronizationDetails.......................................................................................................6SharePointWorkspaceandtheODC............................................................................................................................7SharePointWorkspaceandMicrosoftSyncFramework........................................................................................8ServerPerformanceSupport............................................................................................................................................8InfoPathFormseasilysyncedfromSharePointServer2010sites.....................................................................9Supportforcheckinandcheckout...........................................................................................................................10ReviewSharePointproperties.......................................................................................................................................11Streamlinedcommunications.......................................................................................................................................11Improvedlanguagesettings..........................................................................................................................................12Simplifiedlog-in.................................................................................................................................................................12WindowsSearch.................................................................................................................................................................12ImprovedRibbon...............................................................................................................................................................15NewMicrosoftOfficeBackstageView.......................................................................................................................15Conclusion.........................................................................................................................................................19WheretoFindIt...............................................................................................................................................20VersionComparison........................................................................................................................................23SharePointWorkspace2010FAQ..................................................................................................................24FeatureRequirements/Disclosures...............................................................................................................32OfficeMobile2010............................................................................................................................................................32Linksprovidedinthisproductguide.........................................................................................................................321MicrosoftSharePointWorkspace2010providesadesktopexperienceforMicrosoftSharePointServer2010andMicrosoftSharePointFoundation2010thatsynchronizescontentwithSharePointdocumentlibrariesandlists.SharePointWorkspaceexpandstheboundariesofeffectivecollaborationbyofferingbothonlineandofflineaccesstoyourSharePointcontent.YoucansynchronizedocumentlibrariesandliststoyourPCinaSharePointworkspace,workwiththecontentlocally,andthensynchronizeeffortlessly,andonaregularbasis,withyourSharePointServer2010whenconnectedonline.WorkingacrossteamsisalsomucheasierwhenyoucancreatedocumentsfromSharePointWorkspaceandautomaticallysynchronizechangestoSharePointServer2010—ensuringthatallteammembersworkingwiththeSharePointsitehavethelatestversions.Whenyouaredisconnected,oroffline,fromaSharePointserver,changesinyourSharePointworkspacesarestoredlocally(orcached)untilthenexttimethatyouconnecttotheserver.Onceconnected,yourchangesaresynchronizedautomatically.SharePointWorkspace2010alsoletsyoucreateadhoc,Groovecollaborationworkspaces.WithGrooveworkspacesyoucancollaboratewithinternalandoffsiteteammembersaswellasexternalpartnersusingasharedworkspace.Thisfeaturedoesn’trequireSharePointServer.Grooveworkspacescontinuetoleveragethepowerofpeer-to-peerfeaturesfoundintheearlierrelease.TeamsusingGrooveworkspacescanbringtogetherallteammembers,tools,andinformationinoneplace.AGrooveworkspacecankeepteamsuptodateautomaticallyandefficiently,andenablethemtoworkanywhere,anytime,andwithanyone,sotheyspendlesstimecoordinatingandmoretimeworking.Inessence,youaregettingtwogreatproductsinone.WithSharePointWorkspace,youaccessthepowerandbreadthofSharePointServer-basedcollaborationalongwithad-hoc,dynamicsmallteampeercollaboration.SharePointWorkspace2010ushersinanewworldofcollaborationforyouandyourteams—onethatisbackedbythepowerofSharePointServer2010andthemobileeaseofSharePointWorkspace.2InchangingthenameofMicrosoftOfficeGroovetoMicrosoftSharePointWorkspaceinOffice2010,MicrosoftsetsthestageforalloftheexcitingnewfeaturesandchangesyouwillreadaboutinthisGuide.AttheheartofthechangearethenewfeaturesthatmakeiteasyforyoutoworkwithSharePointdocumentlibrariesandlistsoffline.Thenewnamereflectstheseconnectionsandbringsyouanewworkexperience.YoucanaccessthevalueandthepowerofSharePointServer2010inaSharePointworkspaceinstantly—it’sallthereinthename.Inaddition,youcancontinuetousethepeersharingfeaturesinGrooveworkspacesforad-hoccollaborativeefforts.3SharePointWorkspacemakesiteasiertobringpeopletogetherandincreaseworkqualitybyhelpingyoueffectivelycaptureideasacrossteams.SyncwithSharePoint2010sitesWithjustafewclicks,youcansynchronizeSharePointlibrariesandliststoyourcomputer.WhenyouupdatedocumentsandlistsinaSharePointworkspacewhileonline,yourupdatesaresynchronizedwiththeserverimmediately.TakeallorsomeofyourSharePointsitecontentofflineASharePointworkspaceallowsyoutoaccessSharePointsitecontentonyourlocalcomputerevenifyouaren’tconnected.Contentcanincludedocumentlibrariesaswellasanumberoflisttypes.ASharePointworkspaceisyourownpersonal,synchronizedcopyofaSharePointsite.YoucancreateaSharePointworkspacedirectlyfromtheSharePointsiteyouwanttosynchronizetoyourlocalcomputer.Or,youcancreateaSharePointworkspacefromtheSharePointWorkspaceLaunchbar.Eitherway,youcanconfigurethecontenttosynctoyourcomputer.AddcontentwithDirectFolderAccessUsingWindowsExplorer,youcanworkwithyourfilesfromaSharePointsite,viewtheminyourlocalfolders,orevensavefilesfromotherapplicationsintothosesamefolders.SharePointWorkspacecapturesthecontentandhandlessynchronizingthecontentbacktoyourSharePointsite.SearchallavailablespacesEasilysearchthroughyourSharePointworkspacesusingWindowsSearch.Youcancustomizeyoursearchqueriestopinpointyourresultsexactly.4Simplifiedlog-inWhenyoustartSharePointWorkspace2010,youareautomaticallyloggedintoyourSharePointWorkspaceaccount.SharePointWorkspaceusesthesameusernameandpasswordcredentialsthatyousupplywhenyoustartupyourcomputerandlogintoWindows.MicrosoftSharePointMobile2010AccessSharePointworkspaces,browsethroughdocumentlibraries,andopen,editandsavedocumentswithafamiliarexperiencedesignedformobiledevices.GrooveworkspacesGrooveworkspacesenableyoutocollaboratedirectlywithteammemberswithoutSharePointServe2010.Geteasieraccesstotherighttools,attherighttimeNewandimprovedfeaturescanhelpyoubemoreproductive,butonlyifyoucanfindthemwhenyouneedthem.Fortunately,theenhanced,customizableRibboninSharePointWorkspace2010makesiteasytouncovermorecommandssoyoucanfocusontheendproduct,nothowtogetthere.WorkondocumentsknowingnooneelsecanWhenyouareworkingwithothers,it’sagoodideatocheckoutthecontentinyourSharePointworkspacetoavoidcreatingeditingconflictswithotherpeoplewhomighthaveaccesstothesamecontentontheSharePointsite.SharePointWorkspaceprovidesdocument-lockingcapabilitywithjustaclickontheRibbon.CheckoutcontentfromyourSharePointServer2010siteandletothersknowyouareworkingonit.Reviewtheversionhistoryforcontentatanytime.5CheckinupdatedcontenttotheSharePointsitewhenyouhavefinishedyourworkorreleasethecontentyouhavecheckedoutwithoutsavingyourchanges.DisplayyourLaunchbartomovebetweenyourworkspaceswitheaseUsetheLaunchbartocreatenewandmanageexistingworkspaces.YoucancreateSharePointworkspacesorGrooveworkspacesrightfromtheLaunchbar.Youcanalsosearchyourcontent,orevenmanageyourGrooveworkspacecontacts,withoutleavingtheLaunchbar.Quicklyviewanddeterminewhat’sNewandUnread.WhenyouchoosetosynchronizesitestoyourPC,theyareautomaticallyindexedlocallybyWindowsSearch.CustomizewithMicrosoftOfficeBackstageviewThenewMicrosoftOfficeBackstageviewcanhelpyoucustomizeyourSharePointWorkspace2010experience,allfromoneconvenientlocation.6SavetimesyncingyourSharePoint2010sitestoSharePointWorkspaceTherearemanywaystosetupandsyncyourSharePointworkspaces.SharePointWorkspaceisoptimizedtosynchronizethecontentfromaSharePoint2010sitetoyourlocalcomputerallowingyoutochoosefromlistsandlibraries.ThelayoutofaworkspaceissimilartotheSharePointsite.TheLaunchbarprovidesaccesstoandstatusinformationforallofyourworkspaces.YoucancreateaSharePointworkspacefromaSharePointsite.Or,youcancreateaSharePointworkspacefromtheLaunchbar.WhenyouusetheLaunchbar,youmustspecifytheWebaddressoftheSharePointsiteyouwanttosynchronizetoyourlocalcomputer.ContentupdatesinaSharePointworkspaceareautomaticallysynchronizedtotheSharePointServer2010site.YoucanalsomanuallysynchronizecontentbetweentheSharePointworkspaceandtheSharePointsiteatanytime.SharePointWorkspaceSynchronizationDetailsWhenitcomestosynchronizingyourcontent,youcanbesurethatSharePointWorkspacewillgetcontentwhereitneedstogo,asyourpermissions,servers,andconnectivitywillpermit.ThefollowingsectionsprovideimportantdetailaboutwhereSharePointWorkspacestoresdataandmoredetailaboutthesynchingprocess.SharePointWorkspacehasthreelocationswhereitcanstoredata:TheOfficeDocumentCache(ODC)fordocuments.TheSharePointWorkspacestoreforlistitems,views,andschemas,forexample.TheBusinessConnectivityService(BCS)storeforexternallists,virtuallists,andBusinessConnectivityServices.7Eachstoreusesadifferentprotocolwhensynchronizingcontent.TheODCusesFileSynchronizationviaSOAPoverHTTP(FSSHTTP).SharePointWorkspacesusetheMicrosoftSynchFramework,andtheBusinessConnectivityServicesusetheirownprotocol.SharePointWorkspaceandtheODCSharePointWorkspaceusestheMicrosoftOfficeDocumentCachetomanagethedocumentsyoudownloadtoyourlocalPC.TheOfficeDocumentCacheallowsforefficientsynchronizationofdocumentsbetweenaSharePointworkspaceandtheSharePointserver.FordocumentsstoredintheODCandsynchronizedusingFSSHTTP,SharePointWorkspaceusesthestoreincombinationwithsynchronizationtoprovidethefollowing:Documentincrementalsync–OnceadocumentisdownloadtoaSharePointWorkspace,onlychangesaresynched.DocumentsareidentifiedbytheirHTTPURLdirectlyonyourlocalPC.Thispreventsusersfromgettingmultiplecopiesofthesamedocument,withconflicts.Auto-merge–IftwouserseditaMicrosoftWordorMicrosoftPowerPointdocumentoffline,editscanbemergedoncethey’rebackonline.Co-authoring–SimilartoAuto-mergeinpreventingconflicts,co-authoringallowstwouserstoeditaMicrosoftWordorMicrosoftPowerPointdocumentonline,inanactive,co-authoringsession.Adaptivesync–Ifyouareonline,editsthatyousavearesynchedimmediately.Ifyouareworkingoffline,youchangesaresynchedonceyouarebackonline.Tomaintainperformance,MicrosoftlimitsthenumberofdocumentsyoucanstoreinSharePointWorkspacetoapproximately500documents(dependingondocumentsize).Ifyouexceedthislimit,SharePointWorkspacedisplaysawarningmessageontheLaunchbareachtimeyoustartSharePointWorkspacetoremindyouthatyouneedtofreeupspace.Youcanignorethismessageandcontinuetowork;however,thismayimpactperformance.8SharePointWorkspaceandMicrosoftSyncFrameworkTheMicrosoftSyncFramework(MSF)synchronizesothercontent,includingthestructureofthesite,views,andlistitemsthatarealsostoredinSharePointWorkspace..TheMSFprovidesanumberofsynchoptionsdependingonyouractivityintheworkspace.Forexample,whenyouopenaworkspace,SharePointWorkspacerefreshedsynchronizedtoolsimmediately.Ifyoucontinuetobeactiveintheworkspace,SharePointWorkspacesyncsyourcontentwiththeservereverytenminutes.Ifyouhavetheworkspaceopenbuthavenotbeenactiveforawhile,SharePointWorkspacesyncsthecontenteverytwentyminutes.Ifyoudonothavetheworkspaceopen,SharePointWorkspacesyncsthecontenteveryfiftyminutes.ServerPerformanceSupportWhenimplementinganysystemthatdownloadscontentfromaservertoclients,akeyrequirementistobesurethattherequestsfromtheclientsdonotoverwhelmtheservercausingadenialofserviceforotherusers.SharePointWorkspacerespectsthehealthreportedbytheSharePointserverandwillautomaticallylengthenitssyncintervalifserverindicatesthatitisbusy.9InfoPathFormseasilysyncedfromSharePointServer2010sitesSharePointworkspacesenableyoutoautomaticallysynchronizelistsfromSharePointServer2010.IfthoselistsareupgradedwithInfoPathforms,SharePointWorkspaceautomaticallydownloadsthoseformsaswellforuseonyourPC.TheformscontainallofthefieldsandfeaturesavailablefromtheSharePointlistwhenyoudownloadthemtoSharePointWorkspace.Iftheformsaresubsequentlyupdatedontheserver,SharePointWorkspacewillsynchronizethelatestversionsofthoseformsaswell.Figure1-SyncInfoPathformsinSharePointandSharePointWorkspace.10SupportforcheckinandcheckoutWhenyouareworkingwithothers,it’sagoodideatocheckoutcontentinaSharePointworkspacetoavoidcreatingeditingconflictswithotherpeoplewhomighthaveaccesstothesamecontentontheSharePointsite.Figure2-CheckoutcontentfromSharePointtoworkoninSharePointWorkspace.11ReviewSharePointpropertiesSharePointWorkspace2010automaticallysynchronizesafile’spropertiesfromtheSharePointServer2010sitesoyoucanreviewthemwithease.Figure3ViewSharePointFilePropertiesinSharePointWorkspace.StreamlinedcommunicationsPresenceinformationisavailablefromtheLaunchbarorinGrooveworkspaces.Youcanviewtheavailabilityofcontactsthroughrichpresenceinformationandinitiateaconversationthroughinstantmessagingorvoicecalls,allwithoutleavingSharePointWorkspace.1Hoveroverapresenceicontodisplayacontactcardthatcanbeusedtoinitiateaconversation.QuickTip:TheGroove2007messagingsystemisstillavailable.Right-clickanycontactorworkspacememberandthenclickSendMemberMessage.1Instantmessagingrequiresoneofthefollowing:OfficeCommunicationsServer2007R2withOfficeCommunicator2007R2,WindowsLiveMessenger,oranotherinstantmessagingapplicationthatsupportsIMessenger.VoicecallsrequireOfficeCommunicator2007R2oraninstantmessagingapplicationthatsupportsIMessengerAdvanced.12ImprovedlanguagesettingsSimplifyandcustomizeyourmultilingualexperiencewithHelp,Display,andimprovedtranslationtools.MultilingualuserscaneasilyaccessasingledialogboxinSharePointWorkspace2010,wherepreferencescanbesetforediting,
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