nullTrain-the-TrainerTrain-the-TrainerT3-010How To Use This CoursewareHow To Use This CoursewareTo view this course online:
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Click the button to return to the Table of Contents.Change RecordChange RecordCourse Mission StatementCourse Mission Statement This course provides an overview of concepts encountered within a training environment and instructs the trainee on techniques and skills required for being an effective trainer and facilitator within the classroom.
Terminal ObjectivesTerminal ObjectivesAt the completion of this course, the trainee will be able to:
Identify and describe a learning process, learning styles, and learner characteristics
Identify and apply appropriate training styles for the training environment
Apply appropriate presentation skills to ensure effective communication and successful training delivery
Develop facilitation skills to monitor trainees’ participation, obtain feedback, and improve performance in the classroom
Identify and apply the techniques provided in managing the classroomTable of ContentsTable of ContentsIntroduction to Train-the Trainer
Lesson 1: Learning Styles
Lesson 2: Trainers & Adult Learners
Lesson 3: Presentation Skills
Lesson 4: Facilitation Skills
Lesson 5: Classroom Management
Course ReviewIntroduction to Train-the-TrainerIntroduction to Train-the-TrainerStyles in TrainingStyles in TrainingLearningInstructingPresentation and FacilitationPresentation and Facilitation Presentation skills involves the ability to communicate effectively course content.
Facilitation skills involve the ability to coach, guide, and motivate the trainee in comprehending course content.
Managing ClassroomsManaging ClassroomsClassroom management addresses a number of areas:
Facilities and EnvironmentInstructional AidsMomentum and FlowLesson 1: Learning StylesLesson 1: Learning StylesLesson 1: ObjectivesLesson 1: Objectives Terminal Objective: Identify and describe a learning process, learning styles, and learner characteristics.
Identify major concepts in the learning process
Describe four main learning styles
List learner characteristicsLesson 1: Enabling Objective 1.1Lesson 1: Enabling Objective 1.1 Knowledge: Identify the major steps that occur within the learning process.
Lesson 1 Concept: Learning ProcessLesson 1 Concept: Learning ProcessSituationEvaluationExperienceJarvis 1987Learning is a change in behavior and cognitive abilities.Lesson 1: Enabling Objective 1.2Lesson 1: Enabling Objective 1.2 Knowledge: Describe four learning styles with their attributes and related characteristics.
Exercise 1.1a: “What’s Your Orientation?”Exercise 1.1a: “What’s Your Orientation?”Exercise 1.1a: Your OrientationExercise 1.1a: Your Orientation
Lesson 1 Concept: Learning OrientationLesson 1 Concept: Learning OrientationExperiential Learning CycleLesson 1 Concept: Kolb’s Learning StylesLesson 1 Concept: Kolb’s Learning StylesDiverger:
Imaginative Ability
Small Group Discussion
Broad InterestsConverger:
Practical Application
Technical Issues
Independent Assimilator:
Theoretical Models
Abstract Concepts
Research Oriented
Accommodator:
Hands-On
Adaptable
Intuitive Problem Solvers
Lesson 1 Concept: Learning StyleLesson 1 Concept: Learning StyleExperiential Learning CycleAccommodatorDivergerAssimilatorConvergerLesson 1 Concept: Other StylesLesson 1 Concept: Other StylesReflective / Impulsive
“Windshield Wiper”
Holistic / Serialist
Dependent / Independent
Regardless of the perspective – Learning Styles Vary!Lesson 1: Enabling Objective 1.3Lesson 1: Enabling Objective 1.3 Knowledge: List the five common learner characteristics and some of their attributes.
Lesson 1 Concept: Learner CharacteristicsLesson 1 Concept: Learner CharacteristicsReservoir of Experience
Volume and Diversity
Readiness to Learn
Motivation & WIIFM
Orientation to Learning
Problem-centered
Self-Concept
Risk Assessment
Defense Mechanisms
Ability to Learn
Style and Processing
Lesson 1: ReviewLesson 1: ReviewReview Question 1: The objective within the learning process is?
Review Question 2: List the four learning styles and an attribute of each?
Review Question 3: List five learner characteristics. Lesson 2: Trainers & Adult LearnersLesson 2: Trainers & Adult LearnersLesson 2: ObjectivesLesson 2: Objectives Terminal Objective: Identify and apply appropriate training styles for the training environment.
Identify four instructional approaches
Describe three instructional styles
List the characteristics of learning
Describe the principles in learning
Identify the levels in learningLesson 2: Enabling Objective 2.1Lesson 2: Enabling Objective 2.1 Knowledge: Identify the four instructional approaches and their characteristics.
Lesson 2 Concept: “The ApproachLesson 2 Concept: “The ApproachSocialization Mentoring Lesson 2: Enabling Objective 2.2Lesson 2: Enabling Objective 2.2 Knowledge: Describe three instructional styles and their characteristics.
Lesson 2 Concept: Instructional StylesLesson 2 Concept: Instructional StylesAuthoritarian
Dominates process
One-way information flow
Limited participation
Democratic
Learning is collaborative
Trainer & trainee promotes topic
Two-way information flow
Open participation
Laissez-faire
Little direction
Disorganized
Topic-at-hand Lesson 2: Enabling Objective 2.3Lesson 2: Enabling Objective 2.3 Knowledge: List five characteristics of adult learning.
Lesson 2 Concept: P.E.M.A.S.Lesson 2 Concept: P.E.M.A.S.Purposeful
WIIFM
Experience
Know to Unknown
Tactile/Auditory/Visual
Multifaceted
Problem-centered
Psychomotor
Active
Display behavior change
Styles
Preference and orientation
Lesson 2: Enabling Objective 2.4Lesson 2: Enabling Objective 2.4 Knowledge: List the six principles of adult learning.
Lesson 2 Concept: R.E.E.P.I.R.Lesson 2 Concept: R.E.E.P.I.R.Readiness
Establish purpose
Exercise
Repetition
Effect
Pleasant rewards
Primacy
First impressions
Intensity
Engaging
Recency
Sequencing
Lesson 2: Enabling Objective 2.5Lesson 2: Enabling Objective 2.5 Knowledge: Identify the three domains of learning.
Lesson 2 Concept: C.A.P.Lesson 2 Concept: C.A.P.Cognitive
Knowledge
Affective
Attitudes and beliefs
Psychomotor
Physical / Motor skills
Lesson 2: ReviewLesson 2: ReviewReview Question 1: List the three instructional styles and a characteristic of each?
Review Question 2: What are the five characteristics of adult learning?
Review Question 3: List the six principles in adult learning and an attribute of each.Lesson 3: Presentation SkillsLesson 3: Presentation SkillsLesson 3: ObjectivesLesson 3: Objectives Terminal Objective: Determine and apply presentation skills to ensure effective communications and successful training delivery.
Develop and apply communications and presentation skills
Describe the elements for a successful presentation Lesson 3: Enabling Objective 3.1Lesson 3: Enabling Objective 3.1 Knowledge: Develop and apply communications and presentation skills.
Skill: Develop and apply communications and presentation skills within the training environment.
Exercise 3.1a: Why Bad Performance OccursExercise 3.1a: Why Bad Performance OccursList all the things you can think of that contribute to a poorly delivered presentation.
Turn the list around – create positive statements from the negative ones. You now have a list of some of the qualities a good presenter should have.Lesson 3 Concept: Presentation PreparationLesson 3 Concept: Presentation PreparationWHO is attending?HOW will I know they are learning?HOW do I get the message across?WHY should they learn this?WHERE am I doing this? WHEN am I doing this?WHAT do they need to learn?Lesson 3 Concept: Preparation (cont’d)Lesson 3 Concept: Preparation (cont’d)The basic plan
The beginning – to excite and introduce
The delivery – to inform and instruct
The end – to confirm and leave a lasting impression
Or
Tell them what you’re going to say
Tell them
Tell them what you told themLesson 3 Concept: “The Beginning”Lesson 3 Concept: “The Beginning”I gnite
N eed
T itle
R ange
O bjectiveLesson 3 Concept: “The Beginning” (cont’d)Lesson 3 Concept: “The Beginning” (cont’d)Self-introduction
Greet
Identify
Qualify
Topic
Time
Surprises
QuestionsLesson 3 Concept: Presentation “The Delivery”Lesson 3 Concept: Presentation “The Delivery”We remember only:Lesson 3 Concept: “Delivery Attitude” (cont’d)Lesson 3 Concept: “Delivery Attitude” (cont’d)Your attitude
First impressions matter
People associate attitude and appearance with quality of workLesson 3 Concept: “Posture & Delivery” (cont’d)Lesson 3 Concept: “Posture & Delivery” (cont’d)Your posture:
Feet: Hip to shoulder width
Weight: Balanced, not rocking
Shoulders: Square to audience
Arms: Use simple gestures in accordance with words (keeps attention and dissipates nervous energy)
Movement: Move around the room with purpose
Pocket: A hand in the pocket creates an informal style (But do not play with keys or coins)Lesson 3 Concept: “The Delivery” (cont’d)Lesson 3 Concept: “The Delivery” (cont’d) Your eye contact
Where
Focus on one individual at a time
Hold until completed thought or phrase
Randomize (3+ seconds)
Keep body language consistent
Benefits
One-on-one communication simulation
Reduce anxiety
Confident appearance
PaceLesson 3 Concept: “Voice & Delivery” (cont’d)Lesson 3 Concept: “Voice & Delivery” (cont’d) Your voice
C lear
L oud
A ssertive
P auseLesson 3 Concept: “Humor & Delivery” (cont’d)Lesson 3 Concept: “Humor & Delivery” (cont’d)Humor
Appropriate for the topic and NEVER offensive
No humor about names, nationalities, etc.
Stop using humor if your audience is unresponsive
Avoid joke-book humor; originality is best
Get your timing right
Be spontaneous - take advantage of the momentLesson 3 Concept: The EndLesson 3 Concept: The EndSummarize the key points – the objectives
Make your final closing statement in such a way that your message is driven home.Lesson 3: Enabling Objective 3.2Lesson 3: Enabling Objective 3.2 Knowledge: Describe the elements for a successful presentation.
Skill: Apply the elements for a successful presentation when delivering a training class.Lesson 3 Concept: Successful PresentationsLesson 3 Concept: Successful PresentationsYou understand the needs of your trainees
You know your subject
You have planned your presentation
You have rehearsed properly
You are confident in manner and style
You have effective classroom management skillsLesson 3 Concept: Elements for SuccessLesson 3 Concept: Elements for SuccessTime management Practice Motivation Class climateLesson 3 Concept: TimingLesson 3 Concept: TimingStart on time
Be consistent with timing
Track content periodically
Develop contingency plan if the class is running early or behind
Be flexible, but pragmaticLesson 3 Concept: Classroom ClimateLesson 3 Concept: Classroom ClimateFirst impressions count
Have course clearly identified
Have your name prominently displayed
Use trainees’ names
Refer to trainees’ ideas and examples
Maintain eye contact
Thank them for attention and participationLesson 3 Concept: MotivationLesson 3 Concept: MotivationBe positive
Set realistic goals
Example enthusiastic behavior
Practice makes “perfect”Lesson 3 Concept: PracticeLesson 3 Concept: PracticePRACTICE, PRACTICE, PRACTICE…
Do not be too formal
Anticipate problems and have solutions
RelaxLesson 3 Concept: Making Training StickLesson 3 Concept: Making Training StickAuditory
Visual
Kinesthetic
Lesson 3: ReviewLesson 3: ReviewReview Question 1: What are some of the basic considerations when preparing for a course?
Review Question 2: Which presentation approach assures that the trainee will retain the most information from a learning experience?
Review Question 3: The most important and essential aspect when preparing to present a course is to?
Lesson 4: Facilitation SkillsLesson 4: Facilitation SkillsLesson 4: ObjectivesLesson 4: Objectives Terminal Objective: Develop facilitation skills to monitor trainees’ participation, obtain feedback, and improve performance in the classroom.
List the common facilitation skills and their characteristics
Describe the common facilitation situations Lesson 4: Enabling Objective 4.1Lesson 4: Enabling Objective 4.1 Knowledge: List the four common facilitation skills and their characteristics.
Lesson 4 Concept: Skill TypesLesson 4 Concept: Skill TypesAttending
Observing
Listening
QuestioningLesson 4 Concept: AttendingLesson 4 Concept: AttendingPresent yourself in a manner that shows your interests in the topic and the trainees.
Build rapport
Communicate trainee value
Note non-verbal behaviorsLesson 4 Concept: ObservingLesson 4 Concept: ObservingThis skill helps you assess how well the training is being received.
Observe their body language
Evaluate and make the inference
Adjust appropriatelyLesson 4 Concept: ListeningLesson 4 Concept: ListeningThis skill provides you the opportunity to verify the trainees’ understanding of the content.
Listening also provides you the with the feedback on how the training is being received.
Listen first for content and meaning
Paraphrase if necessary for clarification
Observe and use non-verbal cues
Observe and use verbal cues
Let them finish
Lesson 4 Concept: QuestionsLesson 4 Concept: QuestionsQuestions helps you determine:
What the trainees already know
How the training is being received
Enable the trainees to assess their level of understanding
Three skills associated with questions are:
Asking questions
Handling trainee answers to questions
Responding to trainee questionsLesson 4 Concept: QuestionsLesson 4 Concept: QuestionsOpen vs. Closed
Open questions are phrased for a response that might facilitate discussion. Class controls answers.
Closed questions are phrased for a specific answer. The trainer controls answer.
Overhead vs. Direct
Overhead questions are asked to the class as a whole.
Direct questions are asked for participation or expert opinion.Lesson 4 Concept: Questioning TipsLesson 4 Concept: Questioning TipsShould be developed when developing your content
Should be brief
Should be at various difficulty levels
Should seek to involve all trainees
Should always restate and point out positives from responsesLesson 4 Concept: Handling AnswersLesson 4 Concept: Handling AnswersUse positive reinforcement for correct answer
Acknowledge the effort.
Use positive or neutral acknowledgement for an incorrect answer.
Respond in a fashion that maintains continuity and paceLesson 4 Concept: Responding to QuestionsLesson 4 Concept: Responding to QuestionsProvide the answer
Redirect the question
Defer the question
REMEMBER…
The way you handle the question and answer process initially sets the tone and the environment for collaborative learning.Lesson 4 Concept: Managing DiscussionsLesson 4 Concept: Managing DiscussionsDiscussion is an exchange of opinions and feelings.
Listening is two-thirds of a discussion.
Opinions are neither right nor wrong.
Everyone may contribute.
A pre-determined objective must be set.Lesson 4: Enabling Object 4.2Lesson 4: Enabling Object 4.2Knowledge: Describe four common facilitation situations encountered within a training environment and how to manage them.Lesson 4 Concept: When to…….. Lesson 4 Concept: When to…….. Common facilitation scenarios can include:
Enlisting participation and motivating
Guiding and rewarding desired performance
Correcting errors or misunderstandings
Resolving issuesLesson 4 Concept: Participation Lesson 4 Concept: Participation Various levels of trainee participation can be expected. Key in the process is the ability of the instructor to identify trainees that need support and motivation to meet the objectives of the course. Lesson 4 Concept: Guiding Lesson 4 Concept: Guiding The learning environment provides the opportunity to obtain the desired performance by the trainee. Guiding the “willing” or “confused” motivates and rewards all participants.Lesson 4 Concept: Misunderstandings or ErrorsLesson 4 Concept: Misunderstandings or ErrorsTeach:
When the trainee does not have the knowledge to respond or execute
Coach:
When the trainee has the knowledge but is having difficulty applying the knowledge
Counsel:
When the trainee has the knowledge and knows they have made an errorLesson 4 Concept: Issue ResolutionLesson 4 Concept: Issue ResolutionObserve body language, facial expression, eye contact, and vocal expression
Decide if the situation warrants action
Determine appropriate action
Take action and follow-throughLesson 4: ReviewLesson 4: ReviewReview Question 1: List the four facilitation skill types.
Review Question 2: What three conditions can be determined by using questions?
Review Question 3: List the common facilitation scenarios.Lesson 5: Classroom ManagementLesson 5: Classroom ManagementLesson 5: ObjectivesLesson 5: Objectives Terminal Objective: Identify and apply the techniques provided in preparing and managing the classroom.
List and prepare the support requirements for training
Develop your strategy for conducting training and managing the trainees
Prepare required visual aids
Lesson 5: Enabling Objective 5.1Lesson 5: Enabling Objective 5.1 Knowledge: Prepare and list the logistical support requirements for training.
Lesson 5 Concept: “Be Prepared”Lesson 5 Concept: “Be Prepared”Use of a checklist assures that your support requirements are in place. Items to consider include:
Site infrastructure (rooms, seating, location, etc.)
Trainee information
Course material
Training aids available and work (e.g., computers, audiovisual, flipchart, markers, pointers, name cards, pens, note paper)
Contact information (trainers and trainees)
Contacts for site and system problemsLesson 5 Concept: ContingenciesLesson 5 Concept: ContingenciesBe prepared for the unexpected with contingencies that address issues like:
If the PCs fail before or during the class
If the logons do not work
If the SAP R/3 training system is uncooperative
If hard copies are not available
If your trainees are a no show
Lesson 5: Enabling Objective 5.2Lesson 5: Enabling Objective 5.2 Knowledge: Develop your strategy for conducting training and managing the trainees.
Lesson 5 Concept: Before BeginningLesson 5 Concept: Before BeginningRehearse your timing, pace, process, and procedures
Arrive early to prepare the room
Check and adjust room temperature and lighting
Distribute course material, pencils, etc.
Test audiovisual equipment and other training aids
Verify that all PCs are working properly
Check Internet access on the PCs
Check SAP R/3 access
Lesson 5 Concept: Starting OutLesson 5 Concept: Starting OutIntroduce yourself and your background
Introduce the course
Have trainees introduce themselves and their background
Check the attendance list / fill in attendance sheets
Review the “house “rules
Explain the course agenda
Start your training on scheduleLesson 5 Concept: Delivery Lesson 5 Concept: Delivery Introduce topic
Recognize in-class resources
Cover objectives
Establish importance and relevance
Instruct with concise information
Use examples and demonstrate
Facilitate exercises
Answer questions honestly
Defer challenging questions to the “parking lot”
Provide feedback often and when appropriateKNOWLEDGELesson 5 Concept: “The End”Lesson 5 Concept: “The End”Summarize the key points / ob
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