船舶内审-MASTER

1 VESSEL AUDIT CHECKLIST 1. Master’s interview 1.​ What is ISM Code? International safety management code 2.​ When you receive SM manual (show evidence)? 28APR02 /as per 1st page of each manual 3. What is the control code of SM manual? GR 4.​ What is the structure of SM manual & how many set onboard? Safety Management Manual Procedure Manual Operation Manual & Records Manual In English version n Chinese version Two sets onboard 5.​ Who is responsible to update the SM manual onboard? Captain 6.​ How do you update the SMS manual (show evidence in the SMS manual)? According to the instructions n Circulars issued by the information manager of the company. 7.​ Who is designated person? Marine Manager – Mr. YIN JIAN QIN. 8.​ What is function of designated person? a.​ To take charge of supervision of operation of the Company’s SMS and to be authorized to deploy all resources available to support ship’s safety and pollution-prevention activities when it is necessary. 负责对公司SMS运行进行监控，并有权在必要时调动一切资源支持船舶安全和防污染活动。 b.​ To visit ships at least once a year. 每年对船舶至少访问一次。 c.​ To handle the information on SMS documentation management. 负责体系文件管理信息的处理和提供。 d.​ To collect reports of non-conformities, accidents or hazardous occurrences (i.e. near miss) and identify the natures. To verify the effectiveness of correcting measures ashore and aboard. 负责不合格，事故，险情 报告 软件系统测试报告下载sgs报告如何下载关于路面塌陷情况报告535n,sgs报告怎么下载竣工报告下载 的接收，性质的确认；负责岸基地对纠正 措施 《全国民用建筑工程设计技术措施》规划•建筑•景观全国民用建筑工程设计技术措施》规划•建筑•景观软件质量保证措施下载工地伤害及预防措施下载关于贯彻落实的具体措施 有效性进行验证。 e.​ To review and verify the SMS documents of the Company. 负责公司SMS文件的审核。 f.​ To draft out and implement the internal audit of SMS within the Company. 制定并实施公司SMS内审计划。 g.​ To make regular analysis of the operation of the Company’s SMS and timely report to GM of the situation and any problems thereof. 定期对SMS运行情况进行分析，及时向总经理报告SMS运行情况及其存在的问题。 h.​ To assist the GM with the management review of SMS. 协助总经理进行管理评审。 9.​ What is company policy? Safety & Environment Protection Policy Alcohol & Drug policy To standardize safety management To improve the ability of pre-control To ensure safe operation of ships To protect sea environment To keep the crew in health condition To offer high quality service 10.​ What are your responsibilities under ISM code? To carry out the safety and environmental-protection policy of the company and ensure the company’s SMS operating on board. 负责贯彻执行公司安全和环境保护方针，确保公司SMS在本船实施。 To motivate the crew to observe the safety and environmental protection policies of the company and supervise crew members to correctly execute their responsibilities. 激励船员遵守公司安全和环境保护方针，监督船员正确履行其职责。 To give voyage orders, night sail orders and other instructions in a simple and clear manner. 用简明的方式发布航次命令/夜航命令以及其它指令。 To control and supervise the operation of the SMS shipboard and to implement and verify the correcting actions. 负责监控公司SMS在本船运行的情况，并负责纠正措施的实施与验证。 To review of the company’s SMS regularly and report the deficiencies to shore based management. 负责定期对SMS进行评审，并报告SMS的不足和缺陷。 11.​ What is master overriding authority? Master has the overriding authority and responsibility to make decisions which he considers to be in the best interests with respect to ship’s safety and environmental protection. 船长在船舶安全和环境保护方面有绝对权力根据自己的判断采取任何他认为最合适的行动。 When executes above responsibilities Master may request for Company’s assistance as may be necessary. 船长在任何时候为履行其上述职责时可以有权要求公司给予协助。 In order to ensure the safety of the crew, the ship and preventing pollution, master has the authority to take every necessary measure or give any orders, no matter whether or not these measures or orders are in line with the current company’s regulations. 船长为保证人员生命，船舶安全或防止污染，有权采取一切必要的措施或发布任何命令，无论这些措施或命令是否与公司现行规定相一致。 12.​ How do you implement company policy? To learn the policy first, then organize the meeting(s), explain the policy to the crew members, ask them always remember the policy and observe the policy all the time. To monitor crew members’ performance onboard in order to ensure the company’s policies are implemented. 13. How do you motivate crewmember to follow SMS? Explain the company’s policies to all of them, Organize the learning of SMS, Draw out the shipboard training plan of SMS, Train the crew members according to the plans. Commend those who are learning and implementing the SMS well and report to the company, Analysis non-conformities and organize evaluation meeting(s) and draw up the correcting action. 14.How do you review SM system? As per SP0501 Procedures for Master’s Review of SMS, following steps to be followed: 1.​ Analysis Master shall organize all crew to review SMS operation of the company regularly. Master shall, at his term end or in half a year intervals, carry out a statistically classification of the non-conformities of the ship’s SMS operation on five categories: documents management/ personnel management/ marine management/ equipments management/ anti-pollution management. These non-conformities mainly include that: Identified by master or reported by crew; or Found and feedback from shore; or Identified during internal or external audits; and Found during port state inspection; or Found during Classification Society inspection; and Other non-conformities. The master shall then according to this statistic result and the problems during daily operations analyze the performance of SMS on his ship and identify the main defects. 2.​ Evaluation The master shall then organize evaluation meeting(s) to find out the reasons for such defects. The evaluation shall cover: a.​ Defects of the ship’s side in performing the company’s SMS; b.​ Defects within SMS including the situations not applicable to the ship. 3.​ Correcting Actions The master shall then draw up the administrational requirements based on these findings and distribute relevant personnel for correcting action against these defects. The master shall also identify any defects in SMS system documents and come with his improvement advices. 4.​ Report Master to file the “Record of Master’s Review of SMS” to Designated Person. Any non-conformity found during review shall be reported according to procedures SP0901. DP shall verify and remark the record with his opinions and keep these records as one of the basis for management evaluation or SMS system improvement. 5.​ Records 15. How do you report non-conformity & hazardous situation? As per SP0901: procedures for reporting and rectifying non-conformities, accidents and hazardous occurrences (i.e. near miss). Any non-conformities found aboard shall be promptly reported to DP using the record of non-conformity. The ship shall file the report of accidents and near miss report for the accidents and hazardous occurrences (i.e. near miss) which is handled according to the procedure SP0801 and report to DP by arrival next port. 16. How do you verify that SM system requirements are being followed? Master review the SMS Pre-internal audit Pre-external audit Pre-port state control inspection Check all of the records Conduct testing, operation and etc on spot and give master’s advise. 17. What are key & critical shipboard operation? According to the overall experiences of international shipping industry, considering the specifications of our own ships and typical plied lines, the company attempts to identify all the possible situations where risks involved and document the corresponding precautionary measures—plans for shipboard operation. 公司根据国际国内航运界的普遍经验并结合自己的船型特点和航线分布情况，标识 了可能遇到的所有风险，并制定了相应的防范措施—船舶操作 方案 气瓶 现场处置方案 .pdf气瓶 现场处置方案 .doc见习基地管理方案.doc关于群访事件的化解方案建筑工地扬尘治理专项方案下载 。 OM01 bridge and navigation procedures OM04 navigation in heavy weather OM06 cargo operation OM16 entry into enclosed space OM18 hot work OM23 collision OM24 flooding OM25 abandoning ship OM27 grounding … 18. How do you contact & report company in an emergency? As per SP0801: procedures for responding in emergency. An emergency contact list shall be kept onboard for this purpose. After communication established, procedures for reporting as per SP0901 to be followed. 19. How do you ensure crewmembers understand SM system? First of all, to train them as per SP0603 procedures for personnel training, give them necessary explanation, give them the answer of their questions as per SM system, then monitor crewmembers performance to ensure that they understand SM system. 20. What training do you provide to crewmembers? As per SP0603 procedures for personnel training, Train every newly joined crew as per SR0602-01 Familiarization for Newly Joined Checklist. Mass or group study at least once per month, Self-study n require officers to familiarize themselves with the SMS, Carry out contingency drills according to the plan, Organize safety meeting at least once per month, Show safety video to crew members. 2.Master’s documentation inspection 2.2.1 Is filling list displayed? 2.2.2 Are all files having correct label & index page? 2.2.3 Are all files containing company-approved forms? 2.2.4 Have all officers on board sign SM manual? 2.2.5 Have all officers on board sign SM manual after revisions? 2.2.6 Is SM manual code marked on the manual? 2.2.7 Is letter of acknowledged/receipt of SM manual and amendments kept in the manual? 2.2.8 Is SM manual up-dated as per revision sheet? 2.2.9 Is SM manual all pages intact & kept in good order 2.3.1 Is latest copy of DOC with annual endorsed on board? 2.3.2 Is original of SMC on board? 2.3.3 Are all ship certificates valid? 2.3.4 Is list of expiry dates for ship certificates maintained? 2.3.5 Are valid certificates displayed at bridge? 2.3.6 Are all expired certificates removed? 2.3.7 Are ship certificates sequence maintained as per company instructions? 2.4.1 Are all officer COC on board with tanker endorsement? 2.4.2 Is flag state COC recognition on board? 2.4.3 Is crew training certificate (as required by STCW) on board? 2.4.4 Is staff health certificate on board? 2.5.1 Are class survey records maintained? 2.5.2 Are latest survey status on board (on 3 months)? 2.5.3 is any recommendation pending as per survey status? 2.5.4 Is condition evaluation report available? 2.5.5 Is scantling report available? Are structural changes report available? 2.5.6 Is enhanced survey file maintained? 2.6.1 Are incoming documents recorded as per company procedures? 2.6.2 Is incoming company circulars recorded? 2.6.3 Is incoming telexes/faxes recorded? 2.6.4 Are outgoing documents recorded as per company procedures? 2.6.5 Is following recorded in/out going document ledger? Deck monthly maintenance report. Apply for Shore-base support Report of ship’s certificate status Order of various stores/spares Inventory report Monthly consumption report Non-conformity/accident reports (if any) 2.7.1 Is voyage instructions kept in order? 2.8.1 Is master hand over/ take over report available? 2.9.1 Is master annual review report available? 2.9.2 Is last internal audit report available? 2.9.3 Are all observations & non-conformity raised in last internal & external audits closed? 2.9.4 Do DP involved sign internal audit report? 2.10.1 Are records of safety committee meetings available (on monthly basis)? 2.10.2 Are records of SMS education to crew available? 2.10.3 Are records of familiarization training available? 2.10.4 Are records of emergency drills & education available? 2.10.5 Is annual drill log maintained & last year annual drill log available? 2.10.6 Are dates for drill carried out same in deck log book, official logbook, monthly drills report and annual drill log? 2.11.1 Is deck & engine watch schedule posted? 2.11.2 Is work & rest period record maintained? 2.12.1 Is official form folder maintained properly? 2.12.2 Is sample of each valid form maintained? Are following documents on board? 2.13.1 Crew list 2.13.2 Article of agreement 2.13.3 SOPEP 2.13.4 Cargo gear book 2.13.5 SOLAS TRAINING Manual 2.13.6 P & I CLUB address 2.13.7 Salvage contract (LOF95) 2.13.8 Garbage log 2.13.9 Oil Record Book (Deck/Machinery space) 2.13.10 Cargo Operation Record Book