Use stars to
indicate a note is
special.
Reply by chat.
Organize your
email with labels.
Clean up your
inbox using “Move
to” -- it works just
like folders.
Archive messages
to tidy up your
inbox without
deleting anything.
Join forces to rid
the world of spam.
Search your mail
instead of sorting.
Import your email
and contacts from
your old address.
Spice up your
inbox with a
theme.
Use stars to easily mark certain messages as important
or indicate that you need to reply to them later. Try
Superstars in Gmail Labs for more star options.
Before you respond to an email, check the footer of the
message to see if the other person is online. If they’re
available, you can save time by clicking “Reply by chat”
and get them in real-time rather than over email.
Labels do the work of folders, plus you can add more
than one to a single message. Give important emails
brightly colored labels, and you’ll be able to scan your
inbox and quickly find the good stuff.
You can use the “Move to” button at the top of your inbox
to easily move a message out of your inbox and add a
label at the same time -- just as if you were moving it to a
folder. If you have lots of labels, you can pick the one you
want by typing the first couple characters and let auto-
complete find the right one.
Gmail gives you tons of free storage space so you can
save everything you want. While messages in your trash
get deleted after 30 days, archived messages are kept
forever. Archiving messages moves them out of your
inbox and into “All Mail” for safekeeping, so you can
search for them later. It’s like moving old email to a giant
storage room that you never have to organize.
It’s not the same to read “lol”
as to hear your friend laugh at
your joke. Have a face-to-face
conversation (or audio-only
if you don’t have a webcam)
using Gmail voice and video
chat. Download the plugin at
gmail.com/videochat.
Turn on Tasks in Labs and you’ll see a “Tasks” link under
the “Contacts” link on the left of your screen. Clicking
“Tasks” will open the task list, where you can add new
items directly, or you can convert emails into tasks by
clicking the More Actions menu and selecting “Add to
Tasks.” You can also access your task list from your
mobile phone at www.gmail.com/tasks.
Set up filters to automatically label, archive, delete, star,
or forward certain types of incoming messages. You can
create a filter based on any message -- just choose “Filter
messages like this” from the “More actions” drop-down
menu to get started.
Set up filters so that emails from certain senders (or on
certain topics) automatically appear with colored labels.
That way, you can scan new mail just by looking at
the colors.
Turn on the Forgotten Attachment Detector in Labs, and
you’ll get an alert if you mentioned attaching a file but
forgot to do so.
Tell your friends
what you’re up to
with a status
message.
Send email from
your phone.
Preview
attachments
without
downloading them.
Avoid email gaffes
with Undo Send.
Tell everyone
when you’ll be
back with
vacation responder.
Nothing says “I’m
excited” like a
bouncing happy
face emoticon.
Write your own status message in the Chat box let people
know what you’re up to. Your status message can be
anything you want - something funny, a link to a photo or
web page, or a note to say you’re away from the computer.
Use Gmail for mobile to read and send emails on the go,
or use Gmail’s free IMAP to sync with your phone’s own
email client. Just type www.gmail.com into your phone’s
browser to get started.
You can easily preview an attached document instead of
downloading and opening it in a separate program. Just
click the “View” or “View as html” link to open a preview in
a new window.
Oops, hit “Send” too soon? Turn it on in Labs and give
yourself a grace period of a few seconds to cancel
sending, then edit your message before sending again.
Going away from your mail for a while? Use Gmail’s
vacation responder under Settings to set up a custom
response that will be automatically sent to anyone who
emails you while you’re away.
If you’re tired of not being able to find the right words to
express yourself, emoticons can help. Gmail has tons
of images (smiley faces, food icons, broken hearts, and
more) that you can use in your messages and chats.
To add an emoticon, just click the smiley face “Insert
Emoticon” button on the toolbar and select the image you
want. For even more options, enable Extra Emoji in Labs
(“emoji” is Japanese for emoticons).
Talk face-to-face
with video chat.
Use Tasks as a
handy to-do list.
Use filters to
control the flow of
incoming mail.
Highlight
important emails
using filters and
colored labels.
Never forget an
attachment again.
Tips to become a master of your inbox — www.gmail.com/tips
Gmail users play an important role in blocking spam -- when
you report an email as spam, our system quickly learns
to start blocking similar messages. The more spam the
community marks, the smarter our system becomes. If you
see a spam message, click “Report Spam” to do your part.
Instead of sorting by date or sender, you can enter
keywords in the Gmail search box to find the exact
message you’re looking for. It works just like Google
search: if you’re looking for a message that contains the
word “shopping,” simply type shopping in the search box
and press Search Mail.
If you’re new to Gmail, you can import your mail and
contacts from other email providers, including Yahoo!,
Hotmail, AOL, and many more from the “Accounts and
Import” tab under Gmail Settings. You can even choose to
have your messages forwarded from your other account for
30 days, giving you time to take Gmail for a test drive.
Choose from over 30 options to personalize your inbox.
Go to the Themes tab under Settings and pick from
nature themes, themes that change with the weather, and
many more.
Search for
superstars by
name.
Forget to sign
out of a public
computer? Sign
out remotely.
Access your mail
via https.
With offline Gmail, you can access your mail and use
Gmail just like you’re used to, even when you’re not
connected to the internet. Any messages you send while
offline will be placed in your outbox and automatically
sent the next time Gmail detects a connection. Get
started by turning on offline Gmail from the Labs tab
under Settings.
If you want to send a few files from the same folder,
simply hold down the Ctrl key (Cmd on Macs) and click
on each file you want to attach to your message, or hold
down the Shift key to select a continuous group of files.
You’ll see progress bars on each attachment as
it uploads.
If you find yourself typing the same reply multiple times,
try turning on Canned Responses in Labs. Compose your
reply once, save it, and easily use the same message
later. If you want to be fully automated, you can even set
up filters that automatically reply to specific messages
with different canned responses.
Quick Links allow you to create shortcuts to any
bookmarkable URL in Gmail. Enable Quick Links in Gmail
Labs and choose “Add Quick Link” to save a link to any
page that you’re on. For example, you could add a link
to an email with your frequent flier information that you
reference a lot, or add a link to a search you do every
day, like “is:unread.”
Turn on “Send & Archive” from the Labs tab under
Settings, and you’ll see a new button that sends your
reply and then archives the thread with one click.
Gmail can automatically detect commonly emailed links --
YouTube videos, Picasa and Flickr links, and Yelp
reviews -- and show previews of these right inside Gmail.
Turn on the four preview labs from the Labs tab under
Settings, and rather than having to click on a Picasa
or Flickr album link to see the photos it contains, you
can see photos right in the message itself. Similarly,
messages with YouTube links will show the video below
the message, and Yelp links will show ratings, phone
numbers, and other listing information.
Using keyboard shortcuts will help you shave milliseconds
off every action, which can add up to a lot of saved
minutes each week. Enable keyboard shortcuts in
Settings and use “j” and “k” to navigate up and down
within your inbox, “o” to open messages, “r” to reply, “c” to
compose, “s” to add or remove a star, “e” to archive, and
more. Hit “?” at any time to see the reference guide with a
full list of keyboard shortcuts.
The real power of Gmail search lies in search operators,
or words that help modify your queries. For example, if
you want a specific email Lisa sent containing a pdf, type
“from:lisa has:attachment,” or to find all the messages
in your inbox sent directly to you that you haven’t read
yet, type: “to:me is:unread in:inbox.” Turn on Search
Autocomplete in Labs to make using search operators
even easier.
You actually get more address variations than just
“yourusername@gmail.com,” all of which get delivered to
you. You can put a plus (“+”) sign and any combination
of words or numbers after your name, like changing
hikingfan@gmail.com to hikingfan+mailinglists@gmail.
com or hikingfan+junk@gmail.com. Then you can easily
add a filter to label and/or archive messages sent to
the variations.
“Personal level indicators” put arrows next to messages
in your inbox so you can tell if an email was addressed to
you directly. A single arrow (›) is for emails sent to both
you and others and double arrows (») indicate emails
sent just to you. Switch the “Personal level indicators”
option to “Show indicators” under Settings to see them.
If you ever want to send a quick note where the subject is
the entire message (like “Want to grab lunch at 12:30?”),
but are annoyed when Gmail prompts you to add body
text, just type “EOM” or “(EOM)” at the end of the subject
line (short for End Of Message), and Gmail will politely
send the message without the extra prompt.
Instead of keeping three separate tabs open, add Docs
and Calendar gadgets in Gmail Labs and see everything
in one place. The Calendar gadget shows your agenda
and provides alerts prior to events, and the Docs gadget
displays all your recently accessed docs.
How often do you try to chat with somebody and they
don’t respond because they just walked away from their
computer? You can keep the conversations going with a
Labs feature that lets you send SMS text messages right
from Gmail. Enable it in Labs under Settings, and then
typing a phone number in the chat box search window. We’ll
even save your friends’ numbers in your Contacts, so you
can just type names into the chat box and select Send SMS.
Gmail display feeds (news headlines and blog posts), ads
and other information in the Web Clips section at the top
of your inbox. There are feeds chosen by default, but you
can customize yours by clicking the “Web Clips” tab
in Settings.
You can use Gmail from your own domain or run your
organization on Google Apps. Save time and money
using Gmail, Google Calendar, Google Docs for your
business or organization. Get started at google.com/a.
Enabling superstars in Labs gives you 11 more ways
to star your messages. You can use the “has” operator
to search for emails with different types of stars, like
“has:yellow-star”, “has:blue-star”, or “has:red-bang”. In
Settings, just hover your mouse over each superstar icon
to find the star names.
If you sign into Gmail from multiple computers, but are
worried you may have forgotten to sign out of one, you
can sign out remotely. At the bottom of your inbox, you’ll
see information about the time and location of the last
activity on your account. Click “Details” to see whether
your account is still open in another location and “Sign
out all other sessions” to close other open sessions.
If you regularly use Gmail on unencrypted wireless
connections at coffee shops or airports or college dorms,
then you might want an additional layer of security.
Check the option in Settings to “Always use https”, and
we’ll ensure your email is always encrypted. Note that
no matter what, Gmail always uses https to protect your
password when you log in, but because https can make
your mail slower, we don’t use https once you’re logged
in unless you ask for it.
www.gmail.com/tips
Get
through your
mail faster
with keyboard
shortcuts.
Use search
operators to find
the exact
message you’re
looking for.
Filter your email
with personalized
email addresses.
See which
messages were
sent right to you.
Add “(EOM)” to
the subject of one-
liner messages.
Make Gmail go
where the
internet doesn’t.
Quickly add
multiple
attachments to
an email.
Set up canned
responses instead
of typing the same
reply over and
over again.
Use quick links
to get anywhere
in Gmail with one
click.
Send and archive
in one step.
Click less and
watch more using
YouTube, Flickr,
Picasa, and Yelp
previews.
Bring Google
Calendar and
Docs to Gmail.
Send SMS text
messages right
from Gmail.
Personalize your
RSS feeds in
web clips.
Use Gmail on your
own domain.
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