Effective PowerPoint presentation

nullEffective PowerPoint presentationEffective PowerPoint presentationDr. T. Balasubramanian M.S. D.L.O. AimsAimsTo help you to create effective presentation Help in avoiding common pitfalls in PowerPoint presentation To reveal some of the hidden but useful features in PowerPointAssumptionsAssumptionsYou are familiar with PowerPoint interface You have already tried and generated PowerPoint slides You use presentation software on a regular basisDid you KnowDid you KnowThat you can add speaker notes to your slide? That you can print out not only the slides but also your notes? That you can add commentaries to your slide? That you can make your slide interactive? That you can undo the last 20 actions of PowerPoint.What makes an effective ppt 关于艾滋病ppt课件精益管理ppt下载地图下载ppt可编辑假如ppt教学课件下载triz基础知识ppt ?What makes an effective ppt ? Appropriately designed formatting for the audience / medium Tight focus on the subject Use of appropriate themes and font colors Right amount of text in each slide (No overcrowding) Use of charts in place of raw numbers / data Use of sound / video to create interest – should not be a distracter Animations / transitions should not be over domineeringAudience factorsAudience factorsSize of the audience Age of audience Basic knowledge level of the target audience Make notes about the purpose of the presentation Always number your slidesTypes of presentation methodsTypes of presentation methodsSpeaker led presentation Self running presentation User interactive presentationCreate a good intro slideSpeaker led presentationSpeaker led presentationYour slides need not tell the whole story Slides are no more than support materials for the speaker Primary message will have to come from the speaker Slides should not contain lot of information. You should be the only Hero. Let the audience listen to youSpeaker led presentation pitfallsSpeaker led presentation pitfallsNeeds lot of planning Handouts to audience Handling PowerPoint controlsTake care to create summary slideSelf running presentationsSelf running presentationsSlides should carry the entire show All information should be there in the slides Voice commentary is a must Ideal for individual / small group teaching Timing should be precise – User should get to see the next slide as soon as he completes reading the previous oneUser interactive presentationUser interactive presentation User input is needed for this presentation You need to place arrows for easy user interaction This presentation is ideal for mass distribution HTML / Web format is best for this type of presentationDelivery methodsDelivery methodsPowerPoint slide show – you need to have PowerPoint programme / viewer installed in the user’s system Web browser show – No special software needed – used for self running / user interactive shows Show on CD – Useful for self running / user active shows Delivery methods (contd)Delivery methods (contd)Over head transparencies – used only for speaker led show – Beware of transparencies you buy. Transparencies designed for inkjet printers may melt when laser printer is used. 35 mm slides – Expensive – Resolution high, image quality better. Paper handoutsProjection mediumProjection medium Overhead projector 35 mm slide projector Computer driven presentationsFor case change select and press Shift and F3Overhead projectionOverhead projectionNot the ideal way to present Image is medium sized / poor quality For headings choose Arial / Times Roman fonts (Always choose Bold) Prefer black fonts in light background Keep the content pretty simple Avoid graphics 35 mm slides35 mm slidesChoose 35 mm slides in page setup Prefer light text on dark background Avoid patterned backgrounds Bright yellow texts on navy blue background is preferred Animations / transitions don’t work Very expensiveComputer driven presentationsComputer driven presentationsNeed computer / computer based projection systems (LCD) Any font can be used. Caution – The chosen font should be available in the computer used for projection Background color should be tailored to the room’s illumination Animations /transitions / videos/audios can be usedContent creationContent creationThis is a classic example of bad slide designContent creationContent creationShadow effect can be used to emphasize a pointContent creation (contd)Content creation (contd)Reassure the audience that you are a professional who knows what you are doing Assure the audience you had them in mind while creating the presentation Create content to suit your target audienceText / Font size / StyleText / Font size / StyleIdeal font size – 28 – 34 (Bold) Titles / subtitles should be different font sizes Limit the amount of text. Use abbreviations Remember rule of 7 Emphasize key terms by playing with fontsUse of picturesUse of picturesPics enhance quality of presentation Don’t clutter a slide with too many pics Don’t use pics to enhance the design quality of presentation Preferable to use JPEG format AnimationAnimationUse subtle animations Animations should not distract the audience Lively animations can be used for informal presentation Use animation to highlight hyperlinksUse annotation facility to stress a pointVideosVideosVideos enrich yr presentation Media should be ideally placed alongside to the text Always prefer to embed videos to the slide (Caution) AVI format is preferredNaming conventionNaming conventionUse short file names Following characters cannot be used in naming a ppt file: @, #, &, =, ?, $, /, \, ;. 8 letter word is preferred Following characters can be used in the naming convention: alphabets, number (0-9), _ , etc.Saving format options in 2003Saving format options in 2003PPT PPS GIFF JPEG RTF Windows metafile Design templateSaving format options in 2007Saving format options in 2007.pptx – default format .potx – template .potm – Macro enabled template .ppsx – slide show .ppsm – Macro enabled show .pptm – To save VB enabled macros .thmx – theme .ppt – will open with older versionsProtecting your slideProtecting your slidePass word protection IRM rights Saving slides as image and recreating the presentationnullSetting file propertiesSetting file properties Optimizing presentationOptimizing presentationAvoid using excessive embedded sounds Avoid using TIFF images Choose insert image option over dragging and pasting Recycle images by adding them to slide master rather than individual slides Compress images to optimize presentation furtherPrinting slidesPrinting slidesColor printing – will show background color well Gray scale printing – Inexpensive way of printing PowerPoint slides. Graphic portions of the slides will also get printed Black & white – Printing is fast. Suitable for slides that don’t contain excessive images. Non text images appear pitch blackConverting PPT to flashConverting PPT to flashFlash runs in all computers Useful for web based presentation Free converters are available : iSpring PowerPoint to flash converter Flash files cannot be plagiarizedPowerPoint to flash converterPowerPoint to flash converterName the capital city of IndiaName the capital city of IndiaChennaiCalcuttaNew DelhiFor those who don’t want scriptsFor those who don’t want scriptsName the capital of India Chennai Calcutta New DelhinullCongratulations that is the correct answernullSorry that was wrong. Try again.null